What are the responsibilities and job description for the Administrative Assistant, Director of Special Education position at Denton Independent School District?
Reports to: Director of Special Education
Wage/Hour Status: Non-Exempt
Pay Grade: Clerical/Paraprofessional – 05
Minimum Annual Salary: $37,076
Duty Days: 230 days per year
PRIMARY PURPOSE:
Provides day-to-day support to the Director of Special Education and Supervisor of Deaf Education;
Supports the coordination and the day-to-day operations of the Special Education department;
Participates as a team member to support the mission of the Special Education department and Denton ISD.
QUALIFICATIONS:
Education/Certification:
High School Diploma or equivalent
Some college or business school, preferred
Current notary or ability to obtain
Special Knowledge/Skills:
Ability to handle multiple tasks and meet deadlines
Ability to use computer and software to develop spreadsheets and databases and do word processing; including but not limited to Microsoft Office applications (Word, Excel, PowerPoint, Access) and DISD network.
Excellent organizational, communication (written and verbal) and interpersonal skills
Exceptional proofreading skills
Experience:
Experience in prior administrative assistance positions of increasing responsibility
Campus or school district office experience (preferred)
Experience with e-Finance (preferred)
Experience with budget management (preferred)
MAJOR RESPONSIBILITIES AND DUTIES:
- Provides office support to the Director and Supervisor including, but not limited to:
- Maintains calendar/schedule of events
- Maintains physical and computerized departmental files and databases
- Prepares correspondence, forms, reports, etc.
- Assists with the preparation of purchase requisitions and payment authorizations
- Efficiency in basic excel spreadsheets
- Maintain and assist in budget management
- Responds to phone, email, and in-person questions and concerns from district staff and vendors
- Communicates with campus administrators, department supervisors and other personnel in the absence of the Director
- Assists departmental supervisors and secretarial staff as needed and directed by the Director and Executive Director.
- Follows all rules, regulations, and policies of Denton ISD and directives from supervisors.
- Performs other duties as assigned.
WORKING CONDITIONS:
Mental Demands: Ability to communicate effectively (verbal and written); interprets policy, procedures and data; coordinates district functions; maintains emotional control under stress.
Physical Demands/Environmental Factors: Frequent district-wide and occasional statewide travel; occasional prolonged and irregular hours; frequent standing, stooping, bending, kneeling, pushing and pulling; occasional lifting up to 50 pounds; prolonged use of computer and repetitive hand motions.