What are the responsibilities and job description for the Controller position at DentalQore?
Company: DentalQore
Department: Finance
Employment Type: Full-time
About The Role
DentalQore is looking for a detail-oriented Controller to oversee day-to-day finance operations, reporting, budgeting, reconciliations, vendor management, and financial projections.
This role is ideal for someone who is highly organized, deadline-driven, and comfortable managing both detailed accounting tasks and higher-level financial reporting for leadership.
Key Responsibilities
The ideal candidate is proactive, organized, analytical, and trustworthy. They can manage recurring finance tasks without reminders, spot discrepancies quickly, improve processes, and provide leadership with accurate financial visibility.
Compensation
Compensation will be based on experience and qualifications.
Benefits
Department: Finance
Employment Type: Full-time
About The Role
DentalQore is looking for a detail-oriented Controller to oversee day-to-day finance operations, reporting, budgeting, reconciliations, vendor management, and financial projections.
This role is ideal for someone who is highly organized, deadline-driven, and comfortable managing both detailed accounting tasks and higher-level financial reporting for leadership.
Key Responsibilities
- Manage recurring payments, vendor payments, reimbursements, rent, credit card payments, and bank transfers.
- Maintain monthly financial deadlines.
- Oversee company budgets, department budgets, expense requests, and project-specific budgets.
- Reconcile AMEX activity weekly and bank activity monthly.
- Track receipts, invoices, expense documentation, and missing follow-ups.
- Manage vendor records, contracts, renewals, monthly vendor audits, and cost-saving opportunities.
- Prepare weekly, monthly, and quarterly financial projection updates for leadership.
- Compare projected vs. actual revenue, payroll, expenses, cash flow, and net income.
- Coordinate with external accountants, tax providers, banks, insurance contacts, and vendors.
- Support tax preparation, financial statement reviews, entity renewals, insurance renewals, and compliance documentation.
- Manage company cardholder setup, limits, training, agreements, and monthly card audits.
- Review and process internal finance forms, including expense, vendor, travel, and overtime requests.
- Keep accounting files, vendor records, bank documents, insurance policies, and projection archives organized and audit-ready.
- Improve finance systems, spreadsheets, documentation, and internal controls.
- 5 years of accounting, finance, bookkeeping, or controller-level experience.
- Strong understanding of budgeting, forecasting, reconciliations, financial reporting, and cash flow.
- Advanced Google Sheets or Excel skills.
- Experience with vendor payments, credit card reconciliation, and month-end reporting.
- Strong attention to detail and ability to meet recurring deadlines.
- Ability to explain financial changes clearly to leadership.
- Experience with QuickBooks, banking systems, or subscription/service-based businesses is a plus.
The ideal candidate is proactive, organized, analytical, and trustworthy. They can manage recurring finance tasks without reminders, spot discrepancies quickly, improve processes, and provide leadership with accurate financial visibility.
Compensation
Compensation will be based on experience and qualifications.
Benefits
- Comprehensive health benefits
- Life insurance and supplemental benefits
- 401(k) with company match
- PTO and paid holidays
- Employee engagement events and incentives