Human Resources Administrator

Location: Fort Lauderdale, FL (On-site)

Department: Human Resources

Reports To: HR Generalist – Global Operations

Employment Type: Full-Time, Non-Exempt (Hourly)

Company Overview

Dentallab.com is seeking a proactive, highly organized, and detail-oriented HR Administrator to join our Human Resources team. Reporting directly to the HR Generalist – Global Operations, this role serves as a key partner in supporting the day-to-day operations of the HR department and ensuring the efficient execution of HR processes across the organization.

The HR Administrator will provide comprehensive administrative and operational support across all areas of Human Resources, including recruitment, onboarding, employee records, compliance, payroll support, performance management, employee relations, and general office administration. This role will also help improve departmental workflows, coordinate HR initiatives, and ensure deadlines and priorities are met.

This position is ideal for someone who thrives in a fast-paced, high-volume environment, is highly organized, can effectively manage multiple priorities simultaneously, and enjoys supporting both employees and leadership. The successful candidate must exercise professionalism, discretion, and exceptional attention to detail while maintaining the highest level of confidentiality.

Key Responsibilities

• Provide day-to-day administrative and operational support to the Human Resources department.
• Work closely with the HR Generalist to ensure efficient execution of HR initiatives, projects, and departmental objectives.
• Assist in managing departmental workflows, tracking priorities, and ensuring deadlines are consistently met.
• Coordinate the full recruitment process, including posting job advertisements, reviewing applications, scheduling interviews, conducting reference checks, and communicating with candidates.
• Coordinate new hire onboarding, orientation, and offboarding activities.
• Maintain accurate employee personnel files, HRIS records, digital documentation, and confidential employee information.
• Track employee probationary periods, performance evaluations, mandatory training, certifications, and compliance deadlines.
• Assist with employee relations matters by maintaining accurate documentation, preparing investigation files, and supporting corrective action processes.
• Coordinate employee training sessions, meetings, interviews, and HR events.
• Respond professionally to employee inquiries regarding company policies, procedures, benefits, leave requests, and general HR matters.
• Assist with updating employee handbooks, HR policies, SOPs, forms, and internal documentation.
• Coordinate with department managers to obtain HR documentation, approvals, and employee information as required.
• Maintain office supplies, HR materials, and administrative resources to support daily operations.
• Maintain the highest level of confidentiality when handling employee and company information.
• Perform additional HR, administrative, and operational duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of 1 years of experience in Human Resources, Office Administration, or a related administrative role.
• Experience supporting recruitment, onboarding, employee records, and HR administration.
• Strong knowledge of HR administrative practices and employment documentation.
• Excellent organizational and time-management skills.
• Strong interpersonal and communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work independently while collaborating effectively with multiple departments.
• Strong problem-solving skills with exceptional attention to detail.
• Ability to manage multiple priorities and adapt quickly in a fast-paced environment.

We're looking for someone who enjoys creating structure, improving processes, and keeping operations organized behind the scenes. The ideal candidate is dependable, proactive, and comfortable working in a dynamic environment where priorities may shift throughout the day. Success in this role requires strong organizational skills, sound judgment, the ability to manage competing priorities, and a commitment to providing exceptional support to both employees and leadership.