What are the responsibilities and job description for the Advanced Administrative Assistant position at DENSO?
Job Description
Essential Duties and Responsibilities:
Essential Duties and Responsibilities:
- Serve as system administrator for the internal IP Docketing System, maintaining accurate files, deadlines, and status tracking.
- Review and manage patent and trademark dockets, including monitoring deadlines, identifying required actions, and coordinating with internal stakeholders and external law firms’ docketing teams.
- Review, analyze, and process incoming patent and trademark correspondence from U.S. and foreign patent offices.
- Support patent prosecution activities by assisting the Assistant General Counsel with preparation of evaluation materials and coordination related to prosecution strategy for non‑provisional patent applications.
- Prepare draft evaluation sheets and supporting documentation for non‑provisional and provisional patent applications, including preparation of official filing documentation for submission to the USPTO.
- Maintain working knowledge of the full patent lifecycle, from pre‑filing through prosecution and issuance.
- Coordinate foreign patent filings, including issuing foreign filing instructions to foreign associates.
- Conduct and analyze trademark searches, provide support for trademark clearance and due diligence, and assist with advising on trademark processes globally.
- Coordinate Intellectual Property Review Board (IPRB) meetings, including preparation of presentation materials, distribution of meeting summaries, and follow‑up on action items.
- Prepare, finalize, and coordinate execution of IP‑related formal documents in collaboration with external counsel.
- Assess and monitor outside counsel compliance with company‑issued IP and billing guidelines.
- Manage communications with external law firms in coordination with the Assistant General Counsel.
- Receive, review, and process invoices from external counsel; support budget tracking and reporting for the Legal Department.
- Support reporting to the parent company and process instructions received from the parent company, including compiling information related to ongoing royalty payments.
- Prepare correspondence and routine communications on behalf of attorneys, as needed.
- Review, update, and maintain standard operating procedures and internal legal process documentation.
- Assist with full lifecycle contract management, from intake through execution.
- Contribute to the development and maintenance of contract templates, playbooks, and internal legal guidance and tools to improve efficiency.
- Coordinate and proactively support cross‑functional alignment on current and anticipated data privacy projects.
- Conduct legal research and draft memoranda at the direction of in‑house counsel.
- Perform other duties as necessary to support the operational and administrative needs of the Legal Department.
- Experience and working knowledge of USPTO filing procedures and general IP docketing practice required.
- Attention to detail, excellent organizational and time management skills required
- Demonstrated effective written and verbal communication skills preferred
- Proficiency in Microsoft Excel and Power Point
- Familiarity with systems for IP Docketing
- Minimum of five years working in the Intellectual Property field primarily focused on patent prosecution and IP docketing.
- Associates degree or paralegal certification preferred
Salary : $29 - $37