What are the responsibilities and job description for the Front Office Coordinator/Manager position at Denman Construction?
Reports to: VP Of Finance/HR and Operations Manager
Job Type: Full-time (40hrs/week), Monday-Thursday 7:45am-5pm (Fridays 7:45am-noon)
Pay: Starting at $22/hr, increased with experience
Who we are: Denman Construction is a fun, professional, hard-working, family-owned & operated residential building company that has operated in the Flathead Valley for over 40 years. We are continually growing and strive to provide a high level of quality and service through planning, organization and teamwork while adhering to our core values of Integrity, Humility, Care, Excellence & Commitment.
Mission: “We are devoted to creating exceptional client experiences through trusted, lifelong relationships. From design to completion and beyond, our dedicated team guides each decision with quality and integrity at every step.“
Who you are:
Friendly & professional, with a strong initiative to go above and beyond for the benefit of our clients and our team
- You have a positive attitude and a strong administrative background
- You can adhere to our Core Values and understand the big picture
- You are a self starter with strong initiative that likes to work at a faster pace than average
- You have the ability to work both independently and to assist the team
- You are very organized and have attention to detail and follow-through
- You have the ability to multitask, while prioritizing responsibilities and deadlines
- You are eager to learn and grow with us, with a strong customer service minded attitude
Who we are together: A purpose driven team, working together to provide our clients with an exceptional client experience from start to finish.
What you will do: Serve as the point person on the following responsibilities
Culture ambassador
- Create welcoming and inclusive work environment
- Oversee client experience in office
- · Greeting walk-in clients, subcontractors and guests with a smile and assisting them as needed
- · Answering the phone and routing callers to the appropriate in-office or field employee
- · Assist team members with internal communication and needs
Financial Assistance
- · Electronic invoice collecting and uploading
- · Subcontractor Lien Waiver & Insurance Tracking
- · Electronic timecard system tracking
Oversee General Office Operations
- Manages, orders, and maintains inventory of office supplies and equipment
- Maintains tidiness of the front desk, lobby, conference room and kitchen so it is presentable for guests (including coffee preparation and dishwasher loading/unloading)
- Oversees coordination of outside cleaning service
- Manages incoming and outgoing correspondence, including emails mail and packages
- Data entry, Filing, copying, and general office responsibilities
- Assist team members with meeting preparation
- Assist team in helping plan and execute company events
- Additional projects and tasks as assigned
Required Qualifications:
- Minimum 3 years of Administrative Experience
- Strong organizational and planning skills
- Solid skills in enforcing internal controls and procedures
- Excellent communication (verbal & written) skills with solid documentation
- Proficient in MS Office and ability to become familiar with new software and office equipment
- Proven office administrative experience
- Knowledge of office responsibilities, systems, and procedures
- Excellent time management skills and ability to multitask and prioritize responsibilities
- Strong attention to detail and problem solving skills
Pay: From $22.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person