Talent Acquisition Specialist

Job Title: Talent Acquisition Tech Stack Analyst III

Location: San Jose, CA

Contract: 6 months

Job Description:

• The Tech Stack Analyst is responsible for the administration, optimization, and continuous improvement of Talent Acquisition systems, including SmartRecruiters, Workday, and Clickboarding.
• This role serves as a critical partner to recruiters, hiring leaders, and TA Operations by designing scalable workflows, enhancing system functionality, and improving end-to-end recruiting processes.
• The Tech Stack Analyst will also support and lead project-based initiatives, including system enhancements, integrations, and implementation efforts aligned to the broader TA technology roadmap.

Key Responsibilities:

• System Administration & Optimization.
• Serve as a primary system administrator for SmartRecruiters, Workday (Recruiting/Onboarding), and Clickboarding.

Configure and maintain:

• Workflows (requisition, interview, offer, onboarding/preboarding).
• Templates, forms, and automation rules.
• User roles, permissions, and access governance.
• Troubleshoot system issues and partner with vendors to resolve escalations.
• Ensure systems are aligned with global compliance and process standards.
• Workflow & Process Design.
• Design and optimize end-to-end recruiting workflows across systems.
• Translate business requirements into scalable system configurations.

Partner with TA, HR, and business stakeholders to:

• Improve efficiency.
• Reduce manual processes.
• Enhance candidate and hiring leader experience.
• Identify and implement automation opportunities (AI, integrations, triggers).
• Technology & Continuous Improvement.
• Evaluate and recommend system enhancements and new capabilities.
• Support activation and optimization of platform features (e.g., AI tools, analytics, messaging).
• Monitor system usage and adoption; recommend improvements based on data insights.
• Maintain documentation for workflows, configurations, and SOPs.
• Project Management & Implementation Support.
• Support and lead workstreams within larger TA technology initiatives.

Manage project activities including:

• Requirements gathering.
• Timeline tracking.
• Stakeholder communication.
• Testing (UAT) and deployment support.
• Partner cross-functionally with HRIS, IT, vendors, and TA leadership.
• Contribute to system implementations, upgrades, and integrations.
• Data, Reporting & Insights (Optional/Preferred).
• Support reporting and data integrity across TA systems.
• Partner with TA Analytics to ensure clean, reliable data flows.
• Assist in building or validating dashboards and reporting outputs.

Qualifications Required:

• 5 years of experience in TA Operations, HRIS, or Recruiting Systems.

Hands-on experience with:

• SmartRecruiters (configuration and administration).
• Workday (Recruiting and/or HCM workflows).
• Clickboarding or similar onboarding tools.
• Experience configuring workflows, templates, and system automation.
• Strong understanding of end-to-end recruiting processes.
• Ability to translate business needs into technical/system solutions.

Preferred:

• Experience supporting ATS implementations or system migrations.
• Exposure to AI-enabled recruiting tools (e.g., matching, screening, chatbots)
• Familiarity with global recruiting operations and compliance considerations.
• Experience with integrations between ATS, HCM, and onboarding platforms.

Skills:

• Systems thinking and process design.
• Strong problem-solving and analytical skills.
• Project coordination and execution.
• Stakeholder management and communication.
• Attention to detail and data accuracy.
• Ability to manage multiple priorities in a fast-paced environmen.

Education:

• Bachelor’s degree in Human Resources, Business Administration, Information Systems, or a related field OR equivalent combination of education and relevant work experience.