Senior Administrative Assistant

On-Site role

Job Description:

• The Senior Administrative Assistant provides high-level administrative support, including complex and confidential functions.
• This position typically supports individuals with multi-departmental responsibilities, including Managers, Directors, and/or Vice Presidents.
• The role routinely handles confidential and highly sensitive information and supports department-wide administrative activities, management-level individuals, and various administrative projects.

Job Duties:

• Greet visitors, answer and screen callers, take messages, and respond to inquiries and requests for routine problems.
• Supervise or provide work direction to lower-level clerical personnel and/or act as the lead support in a large and busy departmental setting.
• Serve as one of the principal internal and external contacts for the division/department.
• Maintain calendars and schedule appointments and engagements on behalf of the department head or large department.
• Complete assigned tasks and projects of a complex nature and interpret administrative decisions and policies without prior clearance.
• Handle arrangements for meetings and conferences, including catering, travel, lodging accommodations, presentation materials, and equipment.
• Coordinate special events.
• Order office supplies, monitor inventory and equipment, and place service requests for repairs.
• Sort and distribute department mail and prioritize and determine actions for incoming correspondence.
• Compose and proofread documents for others.
• Maintain and collect data for standard reports, charts, graphs, spreadsheets, and databases.
• Organize and maintain department filing systems, relevant databases, and related records.
• Assist with reconciling components of the department budget, approving departmental expenditures, processing expense reports, and/or managing accounting records.
• Oversee and implement changes in office operations and ensure equipment, materials, and space are used effectively.
• Research complex and non-routine problems and inquiries that require interpretation of best practices and departmental policies and procedures.

Minimum Requirements:

• Minimum of a High School Education and/or equivalent of four years or more of administrative support experience preferred.
• Business Administration college degree preferred.
• Advanced MS Office skill level in MS Word, Excel, and PowerPoint.
• Intermediate skill level in Access preferred.
• Ability to perform office tasks using simple hand grasping, fine hand manipulation, and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.
• Strong work ethic.
• Excellent oral, verbal, and written communication skills.
• Good interpersonal skills and ability to work well with senior-level management preferred.
• Excellent organizational, prioritization, and time-management skills.
• Ability to work on several projects simultaneously and take ownership of projects from start to finish.
• Ability to multitask, maintain strong attention to detail, and easily adapt to change preferred.
• Outstanding telephone etiquette and professional business behavior preferred.
• Ability to handle confidential situations, use discretion, and demonstrate good independent judgment within established procedural guidelines and integrity preferred.
• Ability to work independently with minimum supervision.
• Willingness to promote a positive work environment.

About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website: Denken Solutions Careers