Senior Administrative Assistant

Job Title:  Senior Administrative Assistant

Location: Seattle, WA 98108
Work Hours: 6:00 AM – 2:30 PM
Duration: 3 Months
Pay Rate: $26.90/hr

Job Summary

We are seeking an experienced Senior Administrative Assistant to provide high-level administrative support to managers, directors, and senior leadership. This role involves handling complex administrative functions, confidential information, department-wide coordination, scheduling, reporting, and special projects.

The ideal candidate will be highly organized, detail-oriented, professional, and able to manage multiple priorities independently in a fast-paced environment.

Key Responsibilities

• Provide senior-level administrative support to managers, directors, and department leadership.
• Manage calendars, schedule appointments, meetings, and departmental engagements.
• Coordinate meetings, conferences, travel, lodging, catering, presentations, and special events.
• Serve as a primary internal and external contact for the department.
• Handle confidential and sensitive information with discretion and professionalism.
• Prepare, compose, proofread, and maintain documents, reports, spreadsheets, charts, and presentations.
• Maintain department files, databases, records, correspondence, and administrative systems.
• Order office supplies, monitor inventory and equipment, and coordinate service or repair requests.
• Receive, prioritize, and distribute incoming mail and correspondence.
• Assist with expense reports, budget reconciliation, departmental expenditures, and accounting records.
• Research and resolve complex administrative issues and inquiries.
• Support office operations and help implement process or operational changes.
• Provide work direction to junior clerical staff when needed.
• Manage multiple projects simultaneously and take ownership of assignments from start to finish.

Required Qualifications

• High school diploma or equivalent.
• 4 years of administrative support experience preferred.
• Strong experience supporting management or senior-level leadership.
• Advanced Microsoft Office skills, especially Word, Excel, and PowerPoint.
• Intermediate Microsoft Access skills preferred.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, prioritization, and time-management skills.
• Ability to multitask and manage several projects at the same time.
• Strong attention to detail and problem-solving skills.
• Ability to work independently with minimal supervision.
• Professional telephone etiquette and business communication skills.
• Ability to handle confidential information with discretion and sound judgment.
• Strong work ethic and ability to adapt to changing priorities.

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field.
• Experience supporting directors, vice presidents, or large departments.
• Experience with budgets, expense reports, databases, and departmental records.
• Previous experience leading or directing junior administrative/clerical staff.

Ideal Candidate

The ideal candidate is a highly organized Senior Administrative Assistant with strong Microsoft Office skills, excellent communication abilities, and experience supporting senior management. They should be comfortable handling confidential information, coordinating complex schedules and events, managing multiple projects, and working independently in a professional environment.