What are the responsibilities and job description for the Administrative Coordinator position at Denk and Roche Builders?
Full-Time / On-site
Location: Bensenville, Illinois
INTRODUCTION:
Are you a results-driven individual who possesses strong computer skills and the ability to use technology to achieve desired result? Do you have excellent organizational skills and are able to prioritize and manage multiple tasks in an office setting environment? Premier Glass Services is a division of Denk and Roche Builders Inc. For more information, please visit our website at https://premierglassservices.com/
WHAT WE OFFER:
- Pay ranges between $50,000 to $55,000 per year; based upon an individual's education, experience and skills.
- On-site work environment.
- 40-hour work week Monday - Friday from 7am - 4pm with 1-hour unpaid lunch.
- Comprehensive medical plan, with access to dental and vision care.
- After 90 days, eligible to contribute to our 401k retirement fund.
- Candidates must be in the Chicagoland area (preferred); no relocation benefits offered.
HIGHLIGHTS OF WHAT YOUR ROLE IS: The Administrative Coordinator position will be responsible for various accounting support tasks as well as day-to-day office administration tasks. Accounting duties will include accounts receivable and member billing, accounts payable support, and other ad hoc tasks supporting the accounting operations and Assistant Controller. In addition, the role performs a variety of day-to-day office duties such as waivers of lien, request COI's, data entry, filing, record keeping, and other administrative tasks assigned. Process weekly payroll from provided timesheets and prepare monthly union reporting.
- Be responsible for day-to-day accounts receivable and accounts payable support. This includes but is not limited to the reconciliation and processing of vendor invoices to ensure accuracy, maintenance of vendor records, managing communication regarding payments, as well as the daily processing of POS transactions and cash application via CC/Checks/ACH.
- Oversee billing and collections with a diligent, professional and customer focused approach. This may include contacting and following up with members to ensure timely payment of invoices.
- Follow up on billing inquiries by providing exceptional customer service to members in a timely manner.
- Prepare lien waivers based on customer's payments.
- Communicate clearly and work with department heads to ensure accurate and timely billing.
- Work with the Assistant Controller and President on the month-end closing process focusing on revenue stream, as well as assisting with various internal and external reporting requirements.
- Perform various ad hoc accounting support tasks assigned by the Assistant Controller and President.
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Be responsible for several administrative and office management related tasks such as
- Data Entry: Accurately input and update information into databases, spreadsheets, or other systems as required.
- COI: Request certificate of insurance (COI) from insurance carriers and provide same per customer requests.
- Filing: Organize, maintain, and retrieve both physical and electronic files to ensure easy accessibility.
- Administrative Support: Perform general office duties, including photocopying, scanning, mailing, and handling correspondence, and other ad hoc admin tasks as they arise.
- Communication: Provide clear, timely and concise communication to coordinate with other departments and external contacts to relay or request information as needed.
- Record Keeping: Maintain accurate and up-to-date records to support office operations and compliance requirements.
WHAT WE REQUIRE:
- Associates degree or above is a plus.
- At least 3 years of administrative duties experience strongly desired.
- Experience with QuickBooks, and MS Office Suite (Word, Excel, Outlook) required.
MORE DETAILS YOU'LL WANT TO KNOW:
- You will report to the President and Assistant Controller.
- The main office location is 400 Country Club Drive, Bensenville, IL 60106.
- Employee Parking provided.
- Interviews will be conducted virtually and onsite.
- Background check will be performed upon job offer.
HOW TO APPLY: If you are a customer focused, outgoing and driven individual with a keen sense for detail and are looking for a unique opportunity with Premier Glass Services, we would love to talk to you. To learn more about this opportunity, please submit your resume for review by clicking on the apply button.
Premier Glass Services is an Equal Opportunity Employer
Salary : $50,000 - $55,000