Programs Coordinator, Belonging

In collaboration with Center’s leadership, ensure coordination of various programs and functions that aid the Center in achieving successful day to day operations that provide a sense of belonging to the campus community and aid in student success initiatives. This role involves strategic program planning, logistical coordination, financial planning and record keeping, data management, and active engagement with students, faculty and staff to create a supportive environment.

Overview:

In collaboration with Center’s leadership, ensure coordination of various programs and functions that aid the Center in achieving successful day to day operations that provide a sense of belonging to the campus community and aid in student success initiatives. This role involves strategic program planning, logistical coordination, financial planning and record keeping, data management, and active engagement with students, faculty and staff to create a supportive environment.

Essential Job Functions:

• Responsible for the daily administrative functions of The Center, not limited to, managing the office email address, and communication avenues; updating the office Google calendar; and ensuring the welcoming and functionality of the Center’s student lounge.

• Support the planning, logistics and execution of The Center’s signature programs, and any other events that arise throughout the year. Proactively manage event timelines, budgets, vendor relations, and day-of-event coordination to ensure successful and meaningful experiences for participants.

• Lead the department student mentoring program by designing and facilitating mentor training sessions and ongoing mentor support and coaching. Develop and implement engagement strategies to create a supportive mentor-mentee community throughout the academic year.

• Work collaboratively within the Division of Student Life departments and departments across campus to coordinate joint initiatives to meet joint goals.

• Responsible for the supervision of The Center’s student staff timesheets and job postings.

• Manage the departmental What to DU workflow for payment requests and P-card needs.

• Coordinate the reservation process for use of The Center lounge for events.

• Manage department budget processes, including basic accounting, the departmental budget, reconciliation of purchases on department credit cards, and the processing of expense reimbursements and maintaining financial records. Ensure compliance with college purchasing policies by managing contracts, purchase orders, and invoices for processing.

• Maintain inventory supplies and office equipment; ensure operation of equipment.

• Adapt to the changing needs of the Center initiatives, working some evening hours and weekends, as necessary.

• Perform other duties as assigned by the director or as needed to support the goals and objectives of The Center for Belonging and Inclusion.

Minimum Qualifications:

Bachelor’s Degree in related field; Minimum of two years experience in a collegiate environment with direct student-facing responsibilities (graduate assistant experience will be considered).

Key Attributes

Demonstrated commitment to student belonging, success, and community engagement with knowledge of related best practices, concepts, theories, and trends.

Demonstrated experience and interest working with highly motivated students from diverse backgrounds.

Outstanding time management, financial coordination, inventory and space management, and organizational skills.

Ability to balance multiple projects and requests simultaneously while maintaining attention to detail.

Ability to work well both independently and collaboratively as part of a team, demonstrating initiative and adaptability.

Strong written and verbal communication skills.

Preferred Qualifications:

Master’s Degree in Higher Education & Student Affairs, College Student Personnel, or other related field.

Demonstrated experience managing student union space or similar work.

Physical Demands:

Office environment which may include: sitting, standing, walking, lifting, carrying, reaching, pushing, and pulling. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.