What are the responsibilities and job description for the Procurement-Purchasing Specialist position at DeltaPlus USA Inc?
Procurement – Purchasing Specialist
RESPONSIBILITIES - MISSIONS
1. Sales Forecasting & Demand Planning
- Utilize internal ERP systems and advanced Excel models to develop accurate sales forecasts by model and market.
- Analyze deviations between forecast and actuals and propose corrective actions based on market trends, inventory levels, and sales events.
- Monitor product lifecycle stages (launches, phase-outs, substitutions, cannibalization) to anticipate supply needs.
- Maintain a deep understanding of supply chain flows and market behavior to support forecasting decisions.
2. Procurement Planning & Order Management
- Determine optimal order quantities per supplier, balancing constraints such as MOQ (Minimum Order Quantity), MOV (Minimum Order Value), and freight costs.
- Ensure procurement plans are aligned with inventory targets and financial objectives.
3. Inventory & Service Level Optimization
- Monitor inventory levels continuously to maintain service levels and avoid stock-outs or overstock.
- Coordinate emergency inter-platform stock transfers and air freight shipments when necessary.
- Identify and implement corrective actions to improve inventory turnover and reduce holding costs.
4. Supplier Relationship & Order Book Management
- Manage supplier orders, lead times, and logistics performance.
- Resolve disputes with suppliers and logistics providers.
- Apply purchasing policy, including pricing, payment terms, and sourcing requirements.
- Liaise with internal stakeholders (Sales, Export, Subsidiaries, Warehousing) to align on priorities.
- Work closely with Product Specialists to assess supplier performance and risk.
5. Strategic Sourcing & Purchasing Support
- Support internal departments in defining purchasing needs and specifications.
- Conduct supplier research to identify alternatives and mitigate supply risk.
- Lead price negotiations with existing and prospective suppliers.
6. Regulatory & Market Intelligence
- Stay updated on global and local regulations affecting the supply chain (customs, duties, FTAs, insurance, etc.).
- Track cost and charge fluctuations affecting procurement decisions and margin analysis.
- Analyze and communicate the impact of economic and market changes on sourcing strategies.
7. Reporting & Performance Management
- Develop supplier capacity and workload plans.
- Generate dashboards and reports for product group sales, service levels, inventory status, and forecast accuracy.
- Conduct root cause analysis for deviations and propose improvement actions.
PROBLEMS TO RESOLVE
Supplier Constraints
- Plan ahead for supplier shutdowns and annual closures.
- Balance procurement across restricted production capacities.
- Optimize container utilization with full-container or groupage shipping models.
Client Constraints
- Prioritize stock allocation during shortages based on commercial value and urgency.
- Make critical decisions regarding customer demand fulfillment under limited supply.
- Manage cancellations or changes from major customers post-production.
Supplier Errors
- Resolve order mix-ups and missing items due to supplier delays.
- Address documentation errors (Invoices, Bills of Lading, Packing Lists) that impact import/export compliance.
- Determine order prioritization in case of delays to minimize customer impact.
REQUIRED SKILLS
Essential Knowledge & Know-How
- In-depth understanding of end-to-end supply chain flows and best practices.
- Proficiency in supply planning and demand forecasting methodologies.
Technical Skills
- Advanced user of ERP systems and expert in Microsoft Excel (data models, pivot tables, simulations).
- Skilled in procurement and inventory management.
Soft Skills & Cross-Functional Competencies
- Strong analytical and synthesis abilities.
- Excellent communication and stakeholder management skills.
- Comfort working with numerical data and large datasets.
- High level of motivation, reliability, and autonomy.
- Strong organizational and time management capabilities.
- Spanish language proficiency is a plus.
DECISION AUTHORITY
- Authorized to approve purchase orders up to USD 50,000.
This role is critical to ensuring the reliability, efficiency, and profitability of our supply chain operations. Candidates with strong strategic thinking, operational discipline, and negotiation skills are encouraged to apply.