Sr. Administrative Assistant

Job Summary/Purpose

Provides project support, administrative assistance and routine clerical services to supervisor, manager or director and staff by performing secretarial and clerical duties.

Accountabilities And Essential Functions

• Handles and maintains confidential information, records, reports and personnel files.
• Supports annual budget process including data entry. Updates data and/or reviews periodic reports, collecting and entering variance explanations. Tracks discrepancies and ensures correction.
• Prepares, verifies, documents, enters and reconciles such items as invoices, expense accounts, purchase cards (P-Card), etc. in accordance with corporate procedures and deadlines. Acts as custodian of purchase card(s).
• Creates and modifies presentations, graphics, reports, spreadsheets, graphs, tables, charts, manuals, guides and flow charts.
• Accesses Delta Utilities systems to process, verify or retrieve data. Creates and updates other databases.
• Performs office administrative tasks such as tracking attendance, entering time, managing file storage/destruction and ordering non-stock office supplies.
• Takes lead role in supporting company initiatives such as fund-raisers and drives for non-profits and other special projects.
• Schedules, organizes and coordinates arrangements including catering for meetings, conferences, seminars, presentations, appointments and travel.
• Makes travel arrangements, including planning itineraries, booking flight reservations, and making hotel and transportation arrangements for department personnel.
• Screens calls and contacts, then assists or redirects employees, management, customers, vendors and the public, including responses to emergency situations and customer/public complaints. Provides back-up and/or relief for other administrative positions.
  
  

Minimum Requirements

Minimum education required of the position

• Requires a High School diploma or GED.
  
  

Minimum Experience Required Of The Position

• Requires 4 years of secretarial or administrative experience
  
  

Minimum Knowledge, Skills And Abilities Preferred Of The Position

• Regular exercise of initiative
• Use of personal judgment and discretion without immediate supervision
• Attention to detail and multi-tasking
• Requires proficient knowledge of software (including word processing, spreadsheets, presentation and e-mail) and basic knowledge of mainframe systems
• Requires good communication skills, telephone etiquette and customer service
  
  

Any Certificates, Licenses, Etc. Required For The Position

• None
  
  

Physical Requirements

• Able to operate a personal computer, either desktop or laptop.
• Able to sit for extended periods of time.
• Able to operate a copy machine, fax machine, calculator, telephone and other miscellaneous office equipment.
• Able to exert up to 10 Lbs. of force occasionally, and /or a minimal amount of force frequently to lift, carry, push or otherwise move objects.
  
  

Working Conditions

The Physical Demands described here are representative of those that must be met by an employee to successfully perform the Accountabilities and Essential functions of the job. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

• Perform other job-related duties as assigned, within your scope of responsibilities.
• Job duties are performed in a normal and clean office environment with normal noise levels.
• Work is predominately done while standing or sitting.
• The ability to comprehend, document, calculate, visualize and analyze are required.
• Able to work regular hours, with occasional overtime.
  
  

About Delta Utilities

Delta Utilities is a natural gas utility headquartered in New Orleans that provides safe, reliable natural gas services across Louisiana and Mississippi. We understand the value of dependable energy and our important role in building stronger, more resilient communities. Delta Utilities is a $1.7 billion organization that represents 600,000 customers and is among the top 40 natural gas utilities in the United States.

Delta Utilities acquired CenterPoint Energy's natural gas utility operations in Louisiana and Mississippi in April 2025 and acquired Entergy's natural gas utilities in Baton Rouge and New Orleans in July 2025.

Delta Utilities is regulated by the Louisiana Public Service Commission, the Mississippi Public Service Commission, and the New Orleans City Council. We work closely with our regulatory agencies to deliver safe and reliable natural gas service and maintain fair rates for our customers.

Learn more at https://deltautilities.com.

Delta Utilities and associated entities are equal-opportunity employers. We do not discriminate against employees or applicants for employment on any legally recognized basis or any protected class under federal, state, or local law.