What are the responsibilities and job description for the Senior Secretary position at Delta State University?
Posting Details
Position Information
Job Title
Senior Secretary
Working Title
Senior Secretary-Testing Center Proctor
Position Type
Staff
Department
Department of Commercial Aviation
Posting Number
201201740
Full or Part Time
Full Time
Benefit Eligible
Yes
If Other, Please Explain:
Tenure/Non-Tenure Track
Non-Tenure Track
Salary Basis
12 month
If Other, Please Explain:
Position Summary Information
Responsibilities
The Senior Secretary assists in managing the College of Aviation in a proficient, professional, and effective manner on a day-to-day basis. Duties include but are not limited to, maintaining confidential office files on students and personnel. Coordinating with faculty and advisors for student advising. Submitting bi-weekly payroll for flight instructors and related staff. Maintaining division budgets and records, coordinating purchases for flight operations and the campus office, preparing and tracking travel requests. Ensuring the campus office is adequately staffed during all operational hours, scheduling events, supervising student workers, and facilitating tours for prospective students. Coordinating with custodial staff and Facilities Management for routine maintenance issues, greeting students, faculty, staff and other visitors, responding to emails, and answering the phone. Submitting documentation and other workflow requests as needed.
This position also services as test proctor for the Professional Service Industries (PSI) testing center
Qualifications
- High School degree or GED required, Bachelor’s degree preferred. Previous office or related experience required. Proficiency in Microsoft Office software required. Excellent oral and written communication skills and interpersonal skills required. Attention to detail necessary. Ability to prioritize tasks and handle multiple work request simultaneously. Ability to adapt to the various needs of the division.
Salary
Commensurate with experience and qualifications
Minimum Qualifications
High School degree or GED required. Previous office experience preferred. Proficiency in Microsoft Office software required. Excellent oral and written communication skills and interpersonal skills required. Ability to prioritize tasks and handle multiple work request simultaneously. Ability to adapt to the various needs of the division.
Preferred Qualifications
Bachelor’s degree preferred. Previous office experience preferred. Professional or industry certification in Microsoft Office software. Excellent oral and written communication skills and interpersonal skills required. Ability to prioritize tasks and handle multiple work request simultaneously. Ability to adapt to the various needs of the division. Experience as a test proctor.
Special Instructions to Applicants
Submit cover letter and resume with application. On resume, include three names and contact information for references.
Additional Information
Posting Detail Information
Open Date
07/22/2026
Close Date
Open Until Filled
Yes
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- DSU Employee
- DSU Job Website
- Invited by Department to Apply
- MS State Employment Service
- HigherEdJobs
- Chronicle of Higher Education
- Diverse Issues
- Indeed.com
- Other
- * Will you now or in the future require "sponsorship" for an employment based visa status?
- Yes
- No
- * What is the highest level of education/training you have achieved?
- GED
- High School diploma
- Vocational school
- Community College
- Bachelor's Degree
- Above Bachelor's Degree
- * Are you a current employee of Delta State University?
- yes
- no
- What experience to you have that qualifies you to be a test proctor?
(Open Ended Question)
- * Describe your experiences and skills related to administrative or operations-support roles.
(Open Ended Question)
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
- Letter of Reference 1
- Letter of Reference 2
- Letter of Reference 3