What are the responsibilities and job description for the Administrative Specialist position at Delta State University?
Posting Details
Position Information
Job Title
Administrative Specialist
Working Title
Administrative Specialist
Position Type
Staff
Department
Grants and Contracts
Posting Number
201201690
Full or Part Time
Full Time
Benefit Eligible
Yes
If Other, Please Explain:
Tenure/Non-Tenure Track
Non-Tenure Track
Salary Basis
12 month
If Other, Please Explain:
Position Summary Information
Responsibilities
Administrative Support:
- Serve as the primary point of contact for all departmental inquiries and correspondence.
- Maintain calendars, schedule meetings, and coordinate events and workshops across all three units.
- Prepare agendas, meeting minutes, memos, and official correspondence.
- Organize and maintain digital and physical filing systems for each department.
Program Coordination:
- Support the planning and execution of academic development events, cultural programs, and grant-funded initiatives.
- Assist with logistics for internal and external programming, including room reservations, catering, technology setup, and travel arrangements.
- Track project timelines, deliverables, and reporting requirements.
Fiscal and Grant Support:
- Process purchase requests, reimbursements, and budget tracking in accordance with university policies.
- Assist with grant budget monitoring, data collection, and financial reporting documentation.
- Coordinate invoicing and vendor communications related to programmatic needs.
Communications and Outreach:
- Manage content updates for departmental websites and social media platforms.
- Draft newsletters, promotional materials, and stakeholder communications.
- Serve as liaison between departments and internal/external partners.
Data and Records Management:
- Collect and organize data for departmental reports and grant applications.
- Maintain up-to-date databases of program participants, stakeholders, and funding records.
Qualifications
See Below
Salary
Commensurate with experience, qualifications, and university’s resources.
Minimum Qualifications
Required:
- Bachelor’s degree in business administration, education, communications, or a related field.
- Minimum of 2 years of administrative or project coordination experience.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Proficiency in Microsoft Word, and advanced experience in Excel
Preferred Qualifications
Preferred:
- Experience in higher education or non-profit administration.
- Familiarity with grant administration and compliance, especially complex budgets
- Knowledge of regional culture, education, and institutional development.
Special Instructions to Applicants
Additional Information
Posting Detail Information
Open Date
03/08/2026
Close Date
Open Until Filled
No
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- DSU Employee
- DSU Job Website
- Invited by Department to Apply
- MS State Employment Service
- HigherEdJobs
- Chronicle of Higher Education
- Diverse Issues
- Indeed.com
- Other
- * Will you now or in the future require "sponsorship" for an employment based visa status?
- Yes
- No
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
- Writing Sample
- Unofficial Transcripts
- Letter of Reference 1
- Other Document
- Letter of Reference 2
- Other Document 2