Accounts Payable Specialist-FULL TIME

Position Overview:

Reporting to the Assistant Controller, the Accounts Payable Specialist is responsible for accounts payable function, general ledger entries and ad hoc reporting in a multi entity setting. The position will also include general filing, clerical, and accounting analyses as requested.

Essential Duties & Responsibilities:

· Posts accounts payable invoices and ensures they are assigned to the correct property and general ledger account.

· Prepares accounts payable checks from multiple checking accounts ensuring proper invoice approvals and allocations have been made.

· Maintain accounts payable and banking files ensuring that records are filed accurately and regularly.

· Works with Human Resources to approve and allocate employee benefit invoices.

· Pays supplier invoices in a timely manner.

· Makes and records debt payments as they become due.

· Ensures inter-company transactions are properly recorded and balanced to each other.

· Conduct periodic reconciliations of key accounts to ensure accuracy.

· Files invoices and conducts weekly back-up after all check-runs.

· Prepares boxes and files for permanent retention annually.

· Maintains company vendor files, including W-9 forms.

· Accurately and timely prepares 1099 and 1096 forms for all entities.

· Scans capitalized invoices for all properties on a weekly basis.

· Calculates variances from the budget and reports significant issues to management.

· Reviews and transmits sales & occupancy tax reports and payments.

· Assists management in month-end and year-end closes.

· Scans other documents as necessary.

· Other duties as assigned by management.

Qualifications:

· Associate ‘s degree or equivalent related experience in accounting.

· Previous experience in a multi-entity environment is required.

· Utilization of multiple accounting information systems, with AppFolio and M3 Accounting software a plus.

· Previous experience in property management or real estate would be a plus.

· Highly proficient in Microsoft Office, specifically Microsoft Excel.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have experience in Property Management or Real Estate?

Education:

• Associate (Preferred)

Experience:

• AppFolio: 1 year (Preferred)
• M3 Accounting: 1 year (Preferred)
• Multi-Entity Accounting: 1 year (Preferred)

Work Location: In person

Salary : $50,000