Human Resources Technician and Leave Administrator

Human Resources Technician and Leave Administrator
Terms of Employment: 12-month, Full-Time Employee
Reports to: Vice President, Human Resources
Salary: Current Approved Odyssey Charter School Salary Scale

About Odyssey Charter School
Odyssey Charter School is a vibrant, full-scale K–12 charter school serving 2,400 students in a diverse, inclusive, and academically rigorous environment. We are proud of our unique dual immersion program, innovative green initiatives, community food program, and consistently high academic outcomes.

Rooted in classical Greek education, our mission is to prepare lifelong learners who are culturally aware, global citizens equipped with critical thinking and problem-solving skills. Our teaching philosophy leverages the Socratic Method and an inquiry-based learning model, fostering an equitable and democratic school culture in which every student can thrive.
Equal Opportunity Employer
Odyssey Charter School is an Equal Opportunity Employer. We do not discriminate in employment or educational programs, services, or activities based on race, color, creed, religion, gender (including pregnancy and related conditions), national origin, age, disability, veteran status, marital status, genetic information, sexual orientation, gender identity, or any other classification protected by law.
Position Summary
The Human Resources Technician/Leave Specialist provides high-level technical and administrative support to the Human Resources Department, with a primary focus on administering employee leaves of absence and related leave benefits. This position ensures compliance with applicable federal, state, and local employment laws, collective bargaining agreements, and district policies. The Leave Specialist serves as a key resource for employees and supervisors regarding leave eligibility, documentation, and coordination.
The position supports approximately all employees across all departments and plays a vital role in maintaining accuracy, consistency, and fairness in leave administration. Essential Duties and Responsibilities

• Serve as the primary point of contact for all employee leaves of absence, including FMLA, STD, LTD, ADA accommodations, Workers’ Compensation, Parental Leave, and other related leave programs.
• Administer and track employee leaves from initiation through return-to-work, ensuring timely communication, documentation, and compliance with legal and contractual requirements.
• Communicate with employees, supervisors, and payroll to coordinate leave-related pay, time reporting, and leave benefit usage.
• Maintain accurate and confidential leave records, including medical certifications, correspondence, and supporting documentation.
• Ensure accurate application of sick leave, vacation, differential pay, and other leave benefits in accordance with law, policy, and collective bargaining agreements.
• Provide guidance to employees and managers on leave eligibility, timelines, and procedural requirements.
• Prepare and distribute required leave notices and correspondence to ensure compliance with all legal and district timelines.
• Coordinate with Payroll to verify pay status, deductions, and leave balances during absences.
• Assist with annual updates to leave forms, procedures, and communications to ensure alignment with current laws and district practices.
• Generate reports, develop and maintain leave databases, and support HR audits and data analysis related to leaves and attendance.
• Assist with other HR functions as assigned to support departmental efficiency and employee service.
• Perform data entry and maintain employee records in HRIS systems such as PHRST and Data Service Center.
• Support recruitment processes: post job openings, manage applicant tracking, schedule interviews, verify references, and communicate with candidates.
• Assist with onboarding and orientation of new hires.
• Gain an expert understanding of recruiting and onboarding non-U.S. candidates, and provide support to the HR Team with all international hiring and onboarding processes.
• Maintain real-time leave records in Data Services Center.
• Draft general correspondence and HR communications.
• Manage and maintain HR templates, forms, and platforms such as Odyssey University.
• Update and manage digital documents, forms, and internal HR content.
• Provide exceptional customer service to staff, applicants, and the public via phone, email, and in person.
• Perform additional duties as assigned by the Human Resources Manager.

Knowledge, Skills, and Abilities

• Thorough understanding of leave laws and regulations, including FMLA, CFRA, ADA, PDL, and Workers’ Compensation.
• Working knowledge of human resources operations and employment practices within a public school or public agency setting.
• Strong organizational skills with the ability to manage multiple, time-sensitive cases simultaneously.
• Excellent interpersonal and written communication skills; ability to explain complex leave processes with empathy and clarity.
• Proficiency in HRIS, payroll, and timekeeping systems (e.g., Escape, Frontline, or equivalent), and in Microsoft Office Suite or Google Workspace.
• Ability to interpret and apply collective bargaining agreements, board policies, and employment laws.
• Demonstrated discretion, integrity, and sound judgment in handling confidential information.

Education and Experience

• Associate’s degree in Human Resources, Business Administration, or a related field required; Bachelor’s degree preferred.
• Minimum of three (3) years of progressively responsible HR experience, including leave administration; experience in a school district or public sector environment preferred.
• HR certification (e.g., PHR, SHRM-CP, or equivalent) desirable but not required.

Working Conditions

• Office environment with frequent interruptions and regular contact with staff and the public.
• Requires movement across campus to all schools.
• Requires travel to State Trainings.
• Extended periods of computer work.

Physical Requirements

• Ability to sit for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard and office equipment.
• Hearing and speaking to exchange information in person or over the phone.
• Vision to read documents and computer screens.