Marketing Coordinator

Under the direct supervision of DNI’s Marketing Director, the Marketing Coordinator supports DNI’s growing Marketing & Communications team overseeing project requests, ensuring smooth project management, effective cross-team coordination, and timely delivery of marketing initiatives. The ideal candidate is highly organized, detail-oriented, and experienced in managing workflows in Asana, helping streamline processes and reduce bottlenecks.

Daily duties include but are not limited to:

• Manage marketing project timelines, deliverables and workflows in Asana.
• Ensure tasks are assigned, deadlines tracked, and workflows followed.
• Maintain marketing calendars for publications, campaigns, and events.
• Organize recurring projects (newsletters, reports, campaigns) using Asana templates.
• Assisting in the coordination and ongoing upkeep of internal files in SharePoint.
• Assist in coordinating between departments to clarify requests and priorities.
• Promote and support a culture that reflects the organization’s SHINES values

Periodic duties include but are not limited to:

• Help prepare marketing campaigns and events by assisting with shipping and other miscellaneous coordination of tradeshow and event preparation
• Help organize and maintain assets, templates, and brand resources.
• Assist in vendor communication for printing, swag, and media services.

Equipment/Systems:

• Proficient in Asana or other work management platforms
• Proficient in Microsoft Office Suite, PowerPoint, Outlook, Word, Excel, SharePoint, and Teams

Competencies:

The Marketing Coordinator requirements are a strong foundation in project management. Strong customer service and problem-solving skills are critical. This person must demonstrate strong verbal and written communication skills in an office environment as well as the ability to take direction and manage multiple deadlines and priorities.

Position Type and Expected Hours of Work:

This is a full-time exempt position; typical work hours and days are Monday through Friday, 8:00 a.m. to 5:00 p.m.; overtime may be required occasionally

Travel: None typically required

 Required Education and Experience:

• 2-4 years of experience in marketing coordination, project management, or related role.
• Proven experience with Asana (advanced use: templates, rules, portfolios, forms, and reporting).
• Strong organizational and multitasking skills with high attention to detail.
• Excellent written and verbal communication skills.
• Familiarity with creative processes (graphic design, social media, digital marketing)

Preferred Education and Experience:

• Ability to anticipate bottlenecks and propose workflow improvements.
• Comfortable balancing multiple projects and shifting priorities in a fast-paced environment.

What Success Looks Like:

• Marketing projects run smoothly and on schedule, with clear task ownership.
• The Marketing Director always has visibility in project statuses and workloads.
• Requests from other departments are captured, tracked, and delivered efficiently.
• The marketing team is free to focus on creative and strategic work because operations are streamlined.

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental

• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.