Accounting Specialist

Delaware Nation Industries (DNI), a leading federal government contractor, is seeking a detail-oriented and organized individual to join our team as a Construction Accounting Specialist. The ideal candidate will play a crucial role in supporting our financial operations by ensuring accurate and timely processing of financial transactions. This position is responsible for processing receivables, payables, reconciling bank and balance sheet accounts, and other project accounting functions for the construction division.

Daily duties include but are not limited to:

Billing and Invoicing:

• Coordinate with the project team to ensure all billable work is captured and invoiced accurately.
• Coordinate with Contracts for monthly milestones.
• Handle client inquiries regarding invoices and resolve discrepancies promptly.
• Post billings timely in JAMIS.

Payables/Job Costing:

• Enter vendor/subcontractor/intercompany invoices into JAMIS.
• Receive invoices against purchase orders and subcontracts.
• Review compliance items for subcontractors i.e.: insurance, lien waivers, CPRs.
• Conduct regular reviews of job costs against estimates to identify variances.

Reconciliations:

• Reconcile bank accounts.
• Reconcile the previous month’s billings to ensure accuracy and explain over/under billings.

Financial Reporting Preparation for Review

• Update project financial status monthly and communicate with SR accountant to ensure transparency.
• Analyze project finances and provide feedback to SR accountant.
• Maintain dashboards and financial summaries that provide a real-time view of project performance.
• Analyze and monitor project budgets.

Periodic duties include but are not limited to:

• Respond to vendor payment status requests.
• Support month-end close out.
• Review weekly certified payrolls.
• Assist in the preparation and gathering of documents for internal and external audits.
• Projects as assigned

Competencies:

The Construction Accounting Specialist role requires someone with strong attention to detail and an ability to demonstrate a high level of accuracy in their daily work. This person must also possess organizational and analytical skills to efficiently manage daily and monthly tasks. Communication skills are essential in order to effectively communicate with team members and external parties. This role requires team collaboration to achieve common goals. Ethical standards must also be held in all interactions and transactions within the accounting and construction departments.

Equipment/Systems:

This position requires a working knowledge of all Microsoft Office applications (especially Excel, Outlook, and SharePoint).

Required Education and Experience:

• College degree in finance or accounting
• Familiarity with accounting software and Microsoft Excel

 Preferred Education and Experience:

• Experience with JAMIS Prime ERP software
• Minimum 2 years of proven experience in accounting or financial roles
• Minimum 2 years of experience in government contract accounting

 Work Environment & Physical Demands:

This job operates in a hybrid work from home/office setting.  This role routinely uses standard office equipment such as     computers, phones, photocopiers, and filing cabinets. This is a largely sedentary role that primarily requires sitting at a desk in front of a computer for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type and Expected Hours of Work:

This is a full-time, 40 hour per week, exempt position.  Typical workdays and hours are Monday through Friday  8:00 a.m. to 5:00 p.m.

Travel – none required for this position

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental

• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.