What are the responsibilities and job description for the Admin position at Defining Wellness Centers?
Job Title: Administrative Coordinator
Company: Defining Wellness Centers
Location: Onsite – Brandon, Mississippi
Reports To: Executive Director / Clinic Director
Position Summary
The Administrative Coordinator at Defining Wellness Centers plays a vital role in ensuring the efficient day-to-day operations of the facility. This position supports clinical and leadership staff by managing administrative functions, maintaining organization, and delivering exceptional service to clients, staff, and external partners.
Key Responsibilities
Manage front office operations, including answering phones, greeting clients, and directing inquiries appropriately
Schedule appointments, meetings, and staff calendars with accuracy and efficiency
Maintain and organize client records in compliance with confidentiality regulations (HIPAA)
Assist with onboarding new employees, including documentation and orientation scheduling
Prepare reports, correspondence, and internal documents as needed
Monitor office supplies and coordinate ordering to ensure operational continuity
Support billing, insurance verification, and data entry tasks as needed
Coordinate communication between departments to ensure seamless workflow
Assist leadership with special projects and operational initiatives
Ensure a clean, welcoming, and professional office environment
Qualifications
High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
2 years of administrative or office support experience (healthcare or behavioral health preferred)
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook) and electronic health record (EHR) systems
Ability to handle sensitive information with discretion and professionalism
Core Competencies
Attention to detail and accuracy
Time management and prioritization
Customer service and interpersonal skills
Problem-solving and adaptability
Team collaboration
Company: Defining Wellness Centers
Location: Onsite – Brandon, Mississippi
Reports To: Executive Director / Clinic Director
Position Summary
The Administrative Coordinator at Defining Wellness Centers plays a vital role in ensuring the efficient day-to-day operations of the facility. This position supports clinical and leadership staff by managing administrative functions, maintaining organization, and delivering exceptional service to clients, staff, and external partners.
Key Responsibilities
Manage front office operations, including answering phones, greeting clients, and directing inquiries appropriately
Schedule appointments, meetings, and staff calendars with accuracy and efficiency
Maintain and organize client records in compliance with confidentiality regulations (HIPAA)
Assist with onboarding new employees, including documentation and orientation scheduling
Prepare reports, correspondence, and internal documents as needed
Monitor office supplies and coordinate ordering to ensure operational continuity
Support billing, insurance verification, and data entry tasks as needed
Coordinate communication between departments to ensure seamless workflow
Assist leadership with special projects and operational initiatives
Ensure a clean, welcoming, and professional office environment
Qualifications
High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
2 years of administrative or office support experience (healthcare or behavioral health preferred)
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook) and electronic health record (EHR) systems
Ability to handle sensitive information with discretion and professionalism
Core Competencies
Attention to detail and accuracy
Time management and prioritization
Customer service and interpersonal skills
Problem-solving and adaptability
Team collaboration