What are the responsibilities and job description for the ADMINISTRATIVE OFFICER (CHIEF OF STAFF) position at Defense Counterintelligence and Security Agency (DCSA)?
Summary
Acquisition and Technology (AT) is seeking a Chief of Staff to help lead and manage agency-wide collaboration on systems development and technical solutions to drive mission integration and ensure alignment across the DCSA digital ecosystem, leveraging industry best practices, user experience mindset and approaches, and customer-centric service delivery. We deliver secure, innovative, and customer-focused digital solutions to enhance the integrity and effectiveness of DCSA.
Duties
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As a ADMINISTRATIVE OFFICER (CHIEF OF STAFF) you will be responsible for the following duties:
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Conditions of employment
The experience described in your resume will be evaluated and screened from the Office of Personnel Management's (OPMs) basic qualifications requirements. See: Administrative Officer Series 0341 i.e. for professional positions or positions with a basic education requirement: http://main.opm.gov/policy-dataoversight/ classification-qualifications/general-schedule-qualification-standards/0100/foreign-affairs series- 0130/; i.e. for positions with no IOR: http://main.opm.gov/policy-dataoversight/ classification-qualifications/general-schedule-qualification-standards/0300/management and -program-analysis-series-0343/) for OPM qualification standards, competencies and specialized experience needed to perform the duties of the position as described in the MAJOR DUTIES and QUALIFICATIONS sections of this announcement by 11/05/2025
Applicant must have directly applicable experience that demonstrates the possession of the knowledge, skills, abilities and competencies necessary for immediate success in the position. Qualifying experience may have been acquired in any public or private sector job, but will clearly demonstrate past experience in the application of the particular competencies/knowledge, skills and abilities necessary to successfully perform the duties of the position.
You must have specialized experience sufficient to demonstrate that you have acquired all the competencies necessary to perform at a level equivalent in difficulty, responsibility, and complexity to the next lower grade GS/GG-14 in the Federal service and are prepared to take on greater responsibility.
Generally, this would include one year or more of such specialized experience.
Specialized Experience For This Position Includes
Substitution of education may not be used in lieu of specialized experience for this grade level.
Additional information
VETERANS PREFERENCE/CURRENT OR FORMER FEDERAL
In accordance with DoD Instruction 1400.25, Volume 2005, veterans preference is not required to be applied when considering candidates with prior Federal competitive or excepted service who have completed a probationary or trial period and have not been separated for cause. Therefore, veterans preference will not be applied to applicants with current federal service, or former federal civilian service meeting the above criteria.
Re-employed Annuitant: This position does not meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf
Applicants selected from this announcement may be required to serve a two-year trial period.
If selected, Federal employees currently serving in the competitive service must acknowledge that they will voluntarily leave the competitive service by accepting an offer of employment for a DCIPS excepted service positions.
If selected, non-DCIPS candidates must acknowledge in writing that the position they have been selected for is in the excepted service and covered by DCIPS.
All Defense Intelligence positions under the Defense Civilian Intelligence Personnel System (DCIPS) are in the excepted service by specific statue, 10 U.S.C. 1601. This position is in the excepted service and does not confer competitive status.
For more information on the DCIPS occupational structure click here.
For more information about career advancement in DCIPS click here.
ACQUISITION POSITION: This position requires a Defense Acquisition Workforce Improvement Act (DAWIA) Advanced - Program Management Certification level. Certification prior to hiring is not essential but must be accomplished within 48 months after entry into this position. For information regarding the DAWIA Back to Basics please visit: Home (dau.edu) or Back to Basics - Helpful Resources (dau.edu)
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Acquisition and Technology (AT) is seeking a Chief of Staff to help lead and manage agency-wide collaboration on systems development and technical solutions to drive mission integration and ensure alignment across the DCSA digital ecosystem, leveraging industry best practices, user experience mindset and approaches, and customer-centric service delivery. We deliver secure, innovative, and customer-focused digital solutions to enhance the integrity and effectiveness of DCSA.
Duties
Help
As a ADMINISTRATIVE OFFICER (CHIEF OF STAFF) you will be responsible for the following duties:
- Manages all administrative, operational, financial, and human resources functions for the Acquisition and Technology Management (AT) component, ensuring alignment with Agency strategic goals.
- Serves as a key advisor to the Associate Director, AT, representing their interests and making decisions on their behalf in various forums.
- Leads strategic planning, program development, and implementation to achieve organizational objectives and improve operational efficiency.
- Streamlines internal and external communications, facilitating information flow between stakeholders and directorates.
- Analyzes existing processes, identifies areas for improvement, and implements solutions to enhance productivity and resource utilization.
- Develops, monitors, and executes the component budget, ensuring fiscal responsibility and alignment with strategic priorities.
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Conditions of employment
- Must be a US citizen
- Selective Service Requirement: Males born after 12-31-59 must be registered for Selective Service. For more information http://www.sss.gov
- Resume and supporting documents received by 11:59PM EST will be considered
- This is a Drug Testing designated position and incumbent is subject to random drug screening.
- Position is a (DCIPS) position in the Excepted Service under U.S.C. 1601
- Work Schedule: Full Time
- Overtime: Occasionally
- Tour of Duty: Flexible
- PCS (Permanent Change of Station): Not Authorized/Authorized
- Fair Labor Standards Act (FLSA): Non-Exempt/Exempt
- Financial Disclosure: Required/Not Required
- Telework Eligibility: Supervisors may approve situational telework on a case-by-case, temporary basis for limited situations.
- If selected, the incumbent must obtain and maintain appropriate security clearance as indicated in job announcement.
- This position requires Defense Acquisition Workforce Improvement Act (DAWIA) certification requirement.
- Incumbent is required to obtain Advanced - Program Management Certification within (48) months of entering this position and is expected to meet all related certification requirements per DoDI 5000.66.
- Acquisition Workforce members must engage in at least 80 hours of continuous learning every 2 years.
The experience described in your resume will be evaluated and screened from the Office of Personnel Management's (OPMs) basic qualifications requirements. See: Administrative Officer Series 0341 i.e. for professional positions or positions with a basic education requirement: http://main.opm.gov/policy-dataoversight/ classification-qualifications/general-schedule-qualification-standards/0100/foreign-affairs series- 0130/; i.e. for positions with no IOR: http://main.opm.gov/policy-dataoversight/ classification-qualifications/general-schedule-qualification-standards/0300/management and -program-analysis-series-0343/) for OPM qualification standards, competencies and specialized experience needed to perform the duties of the position as described in the MAJOR DUTIES and QUALIFICATIONS sections of this announcement by 11/05/2025
Applicant must have directly applicable experience that demonstrates the possession of the knowledge, skills, abilities and competencies necessary for immediate success in the position. Qualifying experience may have been acquired in any public or private sector job, but will clearly demonstrate past experience in the application of the particular competencies/knowledge, skills and abilities necessary to successfully perform the duties of the position.
You must have specialized experience sufficient to demonstrate that you have acquired all the competencies necessary to perform at a level equivalent in difficulty, responsibility, and complexity to the next lower grade GS/GG-14 in the Federal service and are prepared to take on greater responsibility.
Generally, this would include one year or more of such specialized experience.
Specialized Experience For This Position Includes
- Knowledge of working a wide range of enterprise management and support functions, such as, contracting and procurement, financial management, communications, stakeholder engagement, program integration, and Joint Travel Regulations.
- Proficiency in analytical and evaluative techniques to understand, respond to, and solve complex problems of each functional area.
- Experience directing and coordinating a variety of activities concurrently. Practice in interpersonal relationships with subordinates, superiors, and peers.
- Ability to plan, implement, and communicate board, complex, and often controversial programs or changes to existing programs that require coordination with DCSA management internally and externally
- Administration and Management - Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
- Financial Management - Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
- Interpersonal Skills - Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
- Project Management - Designs, implements and manages multiple or ongoing programs/projects, and directs the related resources, personnel and activities.
Substitution of education may not be used in lieu of specialized experience for this grade level.
Additional information
VETERANS PREFERENCE/CURRENT OR FORMER FEDERAL
In accordance with DoD Instruction 1400.25, Volume 2005, veterans preference is not required to be applied when considering candidates with prior Federal competitive or excepted service who have completed a probationary or trial period and have not been separated for cause. Therefore, veterans preference will not be applied to applicants with current federal service, or former federal civilian service meeting the above criteria.
Re-employed Annuitant: This position does not meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf
Applicants selected from this announcement may be required to serve a two-year trial period.
If selected, Federal employees currently serving in the competitive service must acknowledge that they will voluntarily leave the competitive service by accepting an offer of employment for a DCIPS excepted service positions.
If selected, non-DCIPS candidates must acknowledge in writing that the position they have been selected for is in the excepted service and covered by DCIPS.
All Defense Intelligence positions under the Defense Civilian Intelligence Personnel System (DCIPS) are in the excepted service by specific statue, 10 U.S.C. 1601. This position is in the excepted service and does not confer competitive status.
For more information on the DCIPS occupational structure click here.
For more information about career advancement in DCIPS click here.
ACQUISITION POSITION: This position requires a Defense Acquisition Workforce Improvement Act (DAWIA) Advanced - Program Management Certification level. Certification prior to hiring is not essential but must be accomplished within 48 months after entry into this position. For information regarding the DAWIA Back to Basics please visit: Home (dau.edu) or Back to Basics - Helpful Resources (dau.edu)
- DAWIA (Back to Basics) Certification: NON-CAP: Position requires DoD Acquisition Advanced - Program Management certification within required timeframes. Selectee must also achieve 80 hours of Continuous Learning Points (CLPs) every 2-years. Click here for more details and Resources.
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
