Purchasing Administrator

About Decks & Docks

Decks & Docks is a leading marine construction supplier of waterfront building materials, serving contractors, homeowners, marinas, golf courses, and resorts across 25 states. From decking and piling to seawall materials, railing systems, and dock hardware, we're proud to be the essential link between wholesale dealers and the backyards, docks, and waterfronts our customers are building.

Job Summary

We are seeking an organized and detail-oriented Purchasing Administrator to support our purchasing team's back-office operations in Epicor BisTrack. This is an entry-level role, ideal for someone early in their career who is comfortable with data entry, system administration, and following established processes. This role focuses on maintaining accurate item and vendor data in BisTrack, validating purchasing information, and monitoring the purchasing inbox for vendor communications.

Key Responsibilities

• Create and maintain item codes, vendor codes, and related purchasing records in Epicor BisTrack, following established naming and coding standards.

• Validate purchasing data in BisTrack for accuracy, including pricing, item attributes, vendor details, and unit-of-measure setup.

• Monitor the shared purchasing inbox daily; route, respond to, or escalate vendor emails, order confirmations, and pricing updates.

• Identify and correct data discrepancies or errors in BisTrack (e.g., duplicate codes, mismatched pricing, incomplete vendor records).

• Support new item and new vendor setup by gathering required information and entering it into BisTrack.

• Assist with vendor price file updates and cost changes as communicated by vendors or the purchasing team.

• Prepare and format cost update and item import files in Excel for upload into BisTrack, ensuring data accuracy before import.

• Run routine data validation checks/reports in BisTrack and flag issues to the Purchasing Manager.

• Maintain organized documentation of coding standards, vendor files, and purchasing inbox correspondence.

• Respond to internal requests from store-level staff regarding item codes, vendor setup, or system data questions.

• Support other purchasing administrative tasks as assigned (this role does not handle store-level purchase order creation, which is managed at the store level).

Qualifications

• Comfortable learning new software systems; strong proficiency with Microsoft Excel required, including formulas, lookups (e.g., VLOOKUP/XLOOKUP), and formatting data for import into BisTrack. Experience with Epicor BisTrack or a similar ERP system is a plus but not required.

• Strong attention to detail, especially with data entry and code/record accuracy.

• Comfortable managing a busy shared email inbox and prioritizing messages appropriately.

• Clear written communication skills.

• Strong knowledge of materials management, inventory control, supply chain management, and logistics operations.

• Demonstrated ability to use spreadsheets effectively for data analysis and reporting purposes.

• Experience supporting purchasing management systems and vendor communication strategies.

• Excellent negotiation skills with a focus on vendor relationship management and cost optimization.

What We Offer

• $50,000–$60,000 / year, commensurate with experience

• Health, dental, vision, life, and short-term disability insurance

• Paid time off and holidays

• A clear path for growth within Decks & Docks Co's corporate safety team

Join us as a Purchasing Administrator to play a crucial role in streamlining our procurement operations while contributing to the continued success of our company!

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)

• 401(k) matching

• Dental insurance

• Health insurance

• Life insurance

• Paid time off

• Vision insurance

Experience:

• Procurement: 2 years (Preferred)

• Purchasing: 2 years (Preferred)

• Inventory management: 2 years (Preferred)

Ability to Commute:

• Clearwater, FL 33764 (Required)

Work Location: In person

Salary : $50,000 - $60,000