What are the responsibilities and job description for the Administrative Assistant position at Decide Your Legacy LLC?
Administrative Assistant (Part Time, Mornings)
Decide Your Legacy | Wichita, KS | On site
20 hours per week, 9am to 1pm, Monday to Friday | $18 to $19 per hour
Decide Your Legacy is a Wichita life coaching and leadership team coaching business. We are purpose-driven and help individuals and teams face the real issues and fuel real growth, moving from confused to clear and from stuck to strong.
You will keep our daily operations organized and moving so our coaching team can focus on clients. You will work alongside our executive assistant and assistant coach, sharing the load and supporting the team's communication and coordination. This is a hands-on role for someone who loves systems, follow-through, and helping people.
What you'll do
- Lead our contracts: prepare and send proposals and contracts, track signatures, and share signed agreements and billing details with our bookkeeper
- Welcome clients and visitors to our office with a warm, professional presence
- Onboard new coaching clients and respond to their questions by phone and email
- Manage scheduling and keep our CRM (Pipedrive) up to date
- Coordinate logistics for Legacy Groups and events
- Support marketing: schedule and publish the weekly podcast and blog, send email newsletters, maintain Kajabi, and make basic website updates
- Keep accurate client and contract records, and proofread documents before they go out
- Build and maintain SOPs and help the team stay on track with deadlines
What we're looking for
- Organized, dependable, and detail oriented
- A clear communicator who follows through without being chased
- Strong attention to detail, especially with contracts and client records
- Comfortable with Google Workspace or Microsoft 365
- Administrative experience preferred (1 or more years)
- Willing to explore new tools and learn quickly
- Comfortable handling confidential client information with care
- Experience with a CRM, Kajabi, or EOS is a plus
- Warm, friendly, and professional with clients in person, by phone, and by email
What we offer
- A small team with a big mission
- Consistent morning hours
- Performance-based raises
- Opportunity to move up quickly within the organization
- A role where your work directly supports people and teams making a lasting difference
To apply: Send your resume and a short note on why this role fits you to kelsey@decideyourlegacy.com
Salary : $18 - $19