Project Coordinator

Notes:

Duration: 6 Months

Location & Work Days: Boston (Pru), Hybrid (on-site 3 days/week)

• We are looking for someone early in their career. Someone willing to grow and expand their career. (Max: 3-4 years of experience).

• The team will consider Temp to Perm potentially for the right candidate.

Job Description:

Your Day to Day Administrative & Organization Support:

• Manage senior leaders’ individual calendars and team event/meeting calendars for the Enterprise Technology division, including proactively managing potential conflicts and coordinating logistics.
• Schedule and arrange associated logistics for meetings and events like workshops, lunch & learns, etc.
• Arrange travel, file expense reports, and ensure compliance with company systems, processes, and policies.
• Proactively maintain inventory and order office and event supplies to ensure availability and readiness.
• Optimize communications by maintaining distribution lists

Project & Performance Support:

• Ensure and help coordinate timely company-wide administrative efforts, including compliance training, goal setting, performance check-ins, business continuity planning, etc.
• Develop and maintain dashboards, scorecards, and reports that help track individual, team, and project success metrics, in partnership with program and project managers.
• Research, experiment, and help the team adopt new and innovative workforce productivity tools such as virtual conferencing, virtual collaboration, virtual tours, GenAI, etc.
• Create, organize, and maintain a Teams/file management and file sharing system, structure, and process for the collection, storage, and access of presentations, files, spreadsheets, and media for all projects.

Engagement & Culture Building:

• Help plan agendas, conduct surveys, coordinate meetings, and facilitate culture-building initiatives.
• Plan and organize periodic volunteer and community engagement opportunities and activities for the team.
• Support team events such as the summer outing and annual awards ceremony.
• Assist in planning, scheduling, and co-facilitating education programs for the Enterprise Technology.
• Support and coordinate job posting, recruiting, interviewing, hiring, and onboarding of new associates.

We’re Looking for:

• Bachelor’s degree preferred.
• Minimum of 2 years of administrative or business support experience.
• Proficiency and/or ability to quickly ramp up in: Productivity tools (MS Outlook, Word, Excel, PowerPoint, etc.) Conferencing systems (eg. MS Teams, Zoom, etc.);
• Collaboration capabilities (e.g., Mural/Miro/Figma, etc.); Project tools (e.g., MS Project, Kanban, Jira, etc.); People & Travel systems (e.g., WorkDay, Concur, etc.)
• Strong organizational and time management skills, with the ability to balance multiple priorities.
• High level of responsiveness and ability to build trusted relationships with colleagues and stakeholders.
• Professionalism, tact, and strong interpersonal skills to navigate matrixed organizational structures.
• Ability to problem-solve in real-time and work effectively under pressure.
• Initiative and ability to work independently with minimal supervision.
• Attention to detail and a high degree of accuracy in all tasks.
• Excellent written and verbal communication skills.

What You Bring:

• A proactive mindset with a passion for innovation and problem-solving.
• Strong collaboration skills and ability to engage with cross-functional teams.
• Experience supporting executives and teams and managing complex projects.
• Strong written communication skills, including content creation and report development.

What You’ll Gain:

• The opportunity to work in a fast-paced team that lives and breathes understanding the big picture and the tiniest details of what matters to our members and what they really need from us.
• Hands-on experience with emerging workforce productivity tools.
• A collaborative and supportive team culture that fosters professional growth.
• Exposure to leading member engagement initiatives that are shaping the future of health care and what a great health plan can look like.