Accounts Payable Clerk I

Description:

Accounts Payable Representative

Location: Somerset, NJ
Work Arrangement: On-site
Schedule: Monday through Friday, 40 hours per week
Hours: Flexible start/end times between 7:00 AM and 5:00 PM
Maximum Pay Rate: $23.92/hour
Interview Process: Microsoft Teams

Position Overview

We are seeking a highly detail-oriented Accounts Payable Representative to join our busy team in Somerset, NJ. This is an on-site position requiring 40 hours per week, Monday through Friday, with flexible scheduling between 7:00 AM and 5:00 PM.

While the broader team operates in a hybrid environment, this position will initially be fully on-site with no remote work available at the start of the assignment.

The ideal candidate will have extensive accounts payable experience, strong proficiency with ERP systems such as PeopleSoft, and a proven ability to succeed in a fast-paced, high-volume environment. Because training will move quickly, candidates should be experienced, adaptable, and prepared to hit the ground running.

Key Responsibilities

• Review and analyze invoices and accurately charge expenses to the appropriate accounts and cost centers.
• Process vendor invoices against issued purchase orders and receipts.
• Identify and resolve purchase order, invoice, and payment discrepancies.
• Reconcile vendor statements by verifying entries and comparing system records and reports to account balances.
• Support and process customer billing activities.
• Maintain the confidentiality of sensitive financial, vendor, and company information.
• Identify opportunities to improve accounts payable and payment-related processes.
• Perform high-volume data entry with a strong focus on accuracy, completeness, and timeliness.
• Maintain organized and accurate accounts payable records.

Qualifications

Education

• Bachelor’s degree or an equivalent combination of education and relevant experience.

Experience

• Minimum of 4 years of proven accounts payable experience.
• Demonstrated experience working with ERP systems, preferably PeopleSoft or a comparable ERP platform.
• Proven experience performing high-volume data entry in a fast-paced environment.
• Experience researching and resolving invoice, purchase order, and vendor-related discrepancies.

Professional Skills

• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to analyze financial and transactional information
• Working knowledge of accounting and accounts payable processes
• Vendor relationship management skills
• Strong PC and computer proficiency
• Excellent data entry skills
• General mathematical skills
• Ability to track and monitor budget-related expenses
• Ability to manage a high volume of work while maintaining accuracy
• Ability to learn processes quickly and work effectively with limited ramp-up time

Work Schedule & Environment

• Monday through Friday
• 40 hours per week
• Flexible scheduling between 7:00 AM and 5:00 PM
• Workday may not begin earlier than 7:00 AM or extend later than 5:00 PM
• Position is on-site in Somerset, NJ
• The team currently operates in a hybrid environment; however, the selected candidate will be expected to work on-site when beginning the assignment

Interview Process

Interviews will be conducted virtually via Microsoft Teams.

Additional Information

The responsibilities and qualifications outlined above are intended to describe the general nature and level of work performed by individuals assigned to this position. They are not intended to represent a comprehensive list of all duties, responsibilities, or qualifications associated with the role.

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.