What are the responsibilities and job description for the Administrative Project Coordinator position at DDG?
Purpose
As a project coordinator, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.
ACTIVITIES RESPONSIBILITIES:
As a project coordinator, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.
ACTIVITIES RESPONSIBILITIES:
- Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
- Manage and screen all calls, direct accordingly primary phone contact.
- Schedule meetings as needed.
- Conference room coordination.
- Assist in team travel arrangements as needed.
- Receive, sort and deliver mail.
- Maintain filing system organization for respective teams and individual projects.
- Assists department with transmittals and FedEx.
- Set up proposals.
- Completing and submitting Expense Reports
- Shop drawing management.
- Assist your organization as needed.
- Maintain deadline calendar and project status list for your department.
- Schedule and coordinate internal lunch and learns and continuing education seminars
- Order and maintain office supplies.
- Complete expense reports.
- Create transmittals and schedule Fed Ex deliveries, courier deliveries, and mail project documents.
- File, scan, and archive office files and project files.
- General clerical tasks for project managers
- Help manage your team’s individual continuing education records.
- Assist PM’s by drafting design proposals and amendments.
- Maintain proposal tracking system.
- Coordinate contract review for project managers.
- Manage project logs for construction administration that the receipt of pay applications and submittals.
- Assist the PM in preparing transmittals, reviewing documentation, punch lists, etc.
- Work with PMs and APMs to develop a reusable file structure template w/ typical document used on projects already saved in folders.
- Pick Up/ Drop off project related documents from clients, municipalities, etc.
- Manage approval agencies permitting systems including project submittals, tracking reviews and approvals.
- Assist in necessary project documents for project managers such as field reports, comment response letters, meeting notes, minutes, or agendas from DDG standard templates
- Ability to identify and solve complex problems.
- Excellent verbal and written communication skills.
- Ability to be both creative and analytical.
- Extremely detail-oriented and accurate.
- Proficiency in Microsoft Office Suite
- Associate degree in a relevant field, bachelor’s degree preferred.
- Experience as an administrative assistant.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Must be able to travel to various project sites.
- Must be able to access and navigate job sites and construction areas.
- Submit resume to the People Development team via email to careers@ddgpc.com
- Specific project experiences and responsibilities shall be provided with resume