What are the responsibilities and job description for the Office Administrator position at DC CONSTRUCTION ASSOCIATES, INC.?
About Us
DC Construction Associates, Inc. is an award-winning General Contractor specializing in self-storage facilities, medical and healthcare construction, commercial tenant improvements, and exterior renovation projects throughout Florida.
Since 2005, we’ve built a reputation for delivering high-quality projects while maintaining a strong, team-oriented culture focused on accountability, professionalism, and operational excellence.
Position Overview
We are seeking a highly organized and proactive Office Administrator to support daily operations and help keep internal processes running smoothly. This role serves as a central point of coordination across office and field teams, ensuring work is handled efficiently, accurately, and with a high level of professionalism.
The ideal candidate takes ownership, communicates clearly, and operates with strong judgment and accountability. This role requires someone who is detail-oriented, resourceful, adaptable, and able to manage multiple priorities independently in a fast-paced environment.
This position supports administrative, operational, executive support, and HR-related functions including onboarding, timekeeping, compliance tracking, scheduling, and office coordination. Success in this role requires consistency, follow-through, adaptability, and the ability to keep systems, people, and priorities aligned.
This is a full-time, on-site position based in Delray Beach, FL.
Key Responsibilities
Office Administration & Operations
- Support day-to-day office operations to maintain an organized and efficient work environment
- Coordinate office logistics including vendor relationships, supplies, equipment, and facility-related needs
- Assist with IT coordination including equipment setup, troubleshooting support, and vendor communication
- Help identify opportunities for process improvement and assist in implementing efficient administrative systems and workflows
- Maintain office resources, materials, and internal organizational systems
Administrative & Executive Support
- Manage document control, filing systems, and internal recordkeeping
- Assist leadership with scheduling, meeting coordination, travel arrangements, expense tracking, and internal communications
- Prepare reports, presentations, and internal documents as needed
- Coordinate company events, meetings, and internal initiatives
- Help manage follow-ups, action items, and special projects with professionalism and confidentiality
HR & Compliance Support
- Support onboarding logistics including new hire paperwork, orientation scheduling, and system setup
- Assist with timekeeping and payroll preparation by ensuring accurate and timely data submission
- Maintain organized employee records and HR documentation
- Track certifications, licenses, and training requirements and follow up on renewals as needed
- Support recruiting coordination including scheduling, candidate communication, and interview logistics
- Assist with compliance tracking and administrative documentation requirements
- Help reinforce company policies, procedures, and internal processes across teams
Qualifications
- Experience in office administration, administrative support, or operations coordination
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- Ability to manage multiple tasks and shifting priorities effectively
- Professional, resourceful, and proactive mindset
- Proficiency in Microsoft Office and common business software/tools
- Ability to handle confidential information with discretion and professionalism
- Experience supporting executives, HR processes, or operations is a plus
- Construction industry experience is a plus, but not required
- Bachelor’s degree or equivalent professional experience is preferred, but not required
What We’re Looking For
We’re looking for someone who is dependable, solutions-oriented, and takes pride in keeping operations organized and running efficiently. The right person for this role is adaptable, motivated, and eager to grow within a fast-paced and team-oriented environment.
Equal Opportunity Employer
DC Construction Associates, Inc. is an equal opportunity employer. We are committed to a workplace free of discrimination and harassment and make employment decisions based on qualifications, merit, and business needs.
Employment may be contingent upon successful completion of a background check.