What are the responsibilities and job description for the Operations Administrative Coordinator position at Dayton Sand & Gravel?
Overview
Join our dynamic team as an Operations Administrative Coordinator In this vital role, you would provide support for the paving department and general business activities. This role is essential in ensuring smooth day to day functions. A preferred candidate for this position would have prior experience in the following areas including but not limited to customer service, billing, accounts receivable, dispatch coordination and scale operations.
Responsibilities
- Coordinate customer relations in the paving department as well as other areas of the business.
- Prepare and provide paving quotes, contracts and invoices to customers.
- Maintain organized filing systems and perform data entry to ensure accurate record-keeping.
- Greet visitors, answer phones and direct inquiries on a shared basis with other support staff.
- Assist with coordination of customer deliveries.
- Assist with overseeing trucks entering and leaving the gravel pit by operating the weight scale for customers.
- Assist with billing, receiving, and daily cash posting.
- Support end-of-day payments reconciliation and reporting.
- Provide backup support to others departments during lunch breaks and vacation periods.
Preferred Skills & Qualifications:
- Strong organizational and multitasking abilities.
- Strong customer service orientation with excellent phone etiquette and interpersonal skills.
- Familiarity with dispatch systems and billing software in the construction or paving industry.
- Intermediate skill level in Microsoft Office(excel, word, outlook).
- Weekday attendance in the office and flexibility to overtime during peak season.
Job Type: Full-time
Pay: $ $30.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $60,000 - $120,000