Multicultural Investment Buying Coordinator

This role supports the senior buying team by handling sports and sponsorship packages, audio/video entries, vendor billing, audits, and post buys. The Investment Buying Coordinator manages media invoices, resolves discrepancies, and meets billing deadlines. Strong data entry and advanced Excel skills are essential.

Daily Duties:

• Entering Audio, Video, sports packages and sponsorship buys as requested by supervisor
• Resolve billing discrepancies with assistance from the buyer
• Call stations to resolve and confirm discrepancies as requested
• Send discrepancy notices to stations
• Maintain accurate filing for client billing
• Deliver final billing to accounting
• Alert Supervisor of any workflow issues in a timely manner
• Establish rapport with Finance Department, Account Teams, Media Department
• Provide clear communication with internal departments and prompt follow through
• Adhere to strict calendar to meet dates for client billing and audits
• Maintain accurate records of all cleared invoices
• Generate client billing reports out of agency software systems and Excel
• Respond to vendor inquiries on discrepancy resolution and payment requests
• Overflow to all accounts as needed to make department deadlines
• Weekly monitoring of TV and streaming schedules and PBA tracking grid
• Call stations on Tuesdays for spot times and TRP delivery for week prior
• Compile data into Excel spreadsheet by station week and estimate.
• Compile monthly into another document to track by month/quarter/year
• Report deficits to buyer immediately
• Assist buyers with Post Buy Analysis preparation deck as needed
• Pull weekly pacing docs for streaming audio and video and distribute to buyers
• Assist buyers with actualization of streaming invoices as needed
• Assist buyers with added value requests and recaps as needed
• Confirm all buys have been ordered and accepted
• Update station contact list as needed
• Assist with monthly and annual client audits

Additional Requirements:

• Skilled in math, Excel, Teams, Power Point, Word
• Prior experience in Prisma-Media Ocean, Google DCM, and Innovid preferred
• Maintain a positive and professional attitude and work well within a team is mandatory
• Experience with Pivot Tables
• Ability to work overtime as needed
• Will attend and participate in video meetings on camera and in-person meetings as requested