Administrative Assistant- Temporary Position

W&M Fire Protection is part of the Davis-Ulmer (DU) Family of Companies, a network of fire protection, life safety, and security service companies, protecting people and property across 30 locations and 11 states. Founded in 1993 and serving the tri-state and New England regions, W&M Fire Protection is a full-service fire protection contractor offering complete design, installation, and fabrication capability, backed by the strength of the DU Family of Companies, powered by APi Group. Living our motto, "we protect what you value most," W&M Fire Protection offers a challenging and rewarding work environment for those passionate about keeping communities safe.

Why This Role Exists

Our office team is taking on a focused data quality project: reviewing customer, site, contract, inspection, and service records across our business systems to confirm they are complete, accurate, and consistent. It is detailed, careful work, and we want someone whose full attention is on it.

This is a temporary, full-time position centered on that review, along with booking contracts into our system and day-to-day data entry and administrative support for the office. For the right person, it may grow into a permanent role on our team.

What You Will Do

Data Review and Cleanup

• Compare records across our business systems and source documents, field by field, to confirm that customer, site, contract, inspection, service, and equipment data is accurate and complete.
• Log discrepancies clearly and consistently, categorize them, and track each one through to correction.
• Correct data directly in our systems where authorized, and flag items that require review by department leads.
• Build and maintain Excel trackers that show review progress and open items so leadership can see where we stand at any time.
• Help identify patterns in the errors so we can fix root causes rather than one record at a time.
  Contract Booking and Data Entry
• Book new and renewing contracts into our business system: enter customer, site, pricing, frequency, and scope details accurately and completely so the work flows to the right teams.
• Enter and update customer, job, inspection, and service information accurately and on time.Who We Are Looking For
• Strong attention to detail. You notice when a phone number is one digit off or a contract date does not match, and you do not let it slide.
• Solid Excel skills. You are comfortable with sorting, filtering, VLOOKUP or XLOOKUP, basic formulas, and keeping a clean spreadsheet that other people can read. Pivot tables are a plus.
• A quick learner. You will be working in more than one business system. You pick up software fast and are not afraid to ask questions.
• Organized and self-directed. You can take a list of several hundred records, work through it methodically, and report on where you are without being asked.
• Reliable and accurate under repetition. Much of this work is detailed and repetitive, and the quality has to stay high from the first record to the last.
• Clear communicator. You document what you find in a way that makes sense to someone who was not sitting next to you.
• Prior office, administrative, data entry, bookkeeping, or ERP experience is helpful. Experience in construction, fire protection, or a service contracting business is a plus but not required.The Details
• Schedule: Full-time, 40 hours per week, Monday through Friday during regular office hours, onsite at our Plantsville, CT office.
• Status: Temporary assignment with the potential to convert to a permanent position based on performance and business need.
• Start: As soon as possible.
• Requirements: High school diploma or equivalent; proficiency in Microsoft Excel and Outlook

As part of the DU Family of Companies, we believe that investing in and empowering our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leaders' abilities and the ownership of their work, combined with our culture and values, creates something simply described as the Davis-Ulmer difference.

Why Choose DU Family of Companies?

• Competitive Compensation: We offer a competitive wage based on your experience and qualifications.
• Strength of the Family: As part of the DU Family of Companies, you gain the support and resources of a network of industry-leading fire protection, life safety, and security companies.
• Backed by APi Group: Our connection to APi Group provides access to world-class leadership development and career growth opportunities.
• Long-Term Career Relationships: We are committed to building long-term career relationships, with many of our employees enjoying tenures of 20 years.
• Values Match: We seek team members who share our commitment to safety, quality, and delivering an exceptional customer experience.

Davis-Ulmer Family of Companies is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

DAVIS-ULMER'S ENDURING PURPOSE: "To protect what people value most."

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

Equal Opportunity Employer, including disabled and veterans.