Part-Time Family Law Administrative Assistant

Davis Miles, PLLC is dedicated to providing solutions and creating lasting relationships to improve the lives of our clients, our employees, and our community. We're looking for an organized, detail-driven professional to join our Family Law team in Tempe and help our attorneys and legal assistants deliver exceptional service to our clients.

WHY YOU'LL LOVE WORKING HERE

•     Paid time off (PTO)

•     401(k) retirement plan

•     LegalShield plan

•     Employee Assistance Program (EAP)

•     Company incentive programs

OBJECTIVE

Maximize the long-term value of the firm by working with departments to help clients and contribute to a working environment based on the pursuit of excellence, accountability, integrity, teamwork, and respect.

EDUCATION / EXPERIENCE REQUIREMENTS

•     Associate degree preferred; 1–3 years of relevant experience

•     Excellent language skills

•     Proficient computer skills; 50 WPM typing

•     Detail-oriented with a professional attitude and appearance

•     A genuine interest in learning and growing with the team

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

You'll perform a wide variety of functions supporting a department of six attorneys and three paralegals/legal assistants, while maintaining a very high standard of professionalism, attendance, attention to detail, and confidentiality. Responsibilities include, but are not limited to:

Appointments

•     Ensure conflict checks are completed for potential new clients or added parties

•     Schedule and coordinate appointments with all potential new clients

•     Ensure attorneys' calendars are updated with all applicable appointments

Mail

•     Process, all outgoing correspondence

Telephone & Voicemail

•     Take messages as appropriate

•     Take any action required immediately, as appropriate

•     Retrieve voicemail, as appropriate

•     Set up telephone conference calls

Timekeeping

•     Record billable and unbillable (client and administrative) time in the correct file matters

Opening/Closing Files

•     Assist in opening and closing files, as directed by attorney, paralegal or legal assistant

Other

•     Assist with assembling family law notebooks for all court appearances

•     Scan and copy correspondence; scan and copy disclosure/discovery and trial exhibits

•     Ensure electronic files are complete and maintained per firm procedure

•     Perform other duties as may be assigned from time to time

JOB LOCATION & HOURS OF WORK

This is a part-time, on-site position based at our Tempe, AZ office, working approximately 25 hours per week.

This position description reflects the general nature and level of essential work to be performed by employees assigned to this classification. It is not intended to be an exhaustive list of all responsibilities, duties, and/or skills required of the position. Employees may be required to assist with special/periodic projects outside of the defined scope of the job.

Davis Miles, PLLC is an at-will employer. As such, either you or Davis Miles, PLLC may terminate your employment at any time, with or without cause.

Davis Miles, PLLC is a law firm like no other. We aren’t built like the firms of yesteryear, we continue to evolve and improve with each generation. Welcome to a firm whose values center on a mission to improve lives. Your wellness, success, career development and growth are central to our success. Find out why so many who join us stay for their entire career!

Davis Miles, PLLC. provides solutions and creates lasting relationships to improve the lives of our clients, our employees, and our community.