Travel Sales Support/Administrative Assistant

Company Overview
David Tours Family of Companies is a trusted regional provider of group travel planning, motorcoach tour sales, charter bus sales, and retail vacation planning. We proudly serve schools, universities, athletic programs, senior, church and community groups, and individual travelers throughout Mid-Atlantic States .

Job Overview
We are seeking an energetic and detail-oriented Travel Sales Support/Administrative Assistant to join our dynamic team. In this role, you will be the vital support behind our sales operations and administrative functions, ensuring smooth communication with clients, managing bookings, and maintaining organizational efficiency. Your proactive approach and excellent organizational skills will help deliver an outstanding experience to our customers and support our continued growth.

Responsibilities

• Prepare and process contracts for the sales department.
• Create detailed trip itineraries and route maps.
• Process outgoing mail and correspondence.
• Maintain and update client files, databases, and Excel spreadsheets.
• Process Atlantic City Line Run orders and submit required paperwork to dispatch.
• Provide administrative support to the sales department and management team.
• Perform general office duties as assigned.
• Receive and process employment applications.
• Handle incoming mail, packages, and deliveries.
• Manage front desk responsibilities, greeting visitors and directing calls with professionalism and courtesy using multi-line phone systems.

Requirements

• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office, including Excel and Word.
• Ability to work independently and maintain attention to detail.
• Professional appearance and customer-service-oriented attitude.
• Prior administrative, or office experience preferred

Benefits:

• Competitive compensation based on experience.
• Friendly and professional work environment.
• Health Insurance
• Paid Vacation leave
• Paid Sick Leave
• Paid Holidays
• Retirement Plan with Employer Match

To be considered for this position, please describe your sales support and administrative assistant experience in detail, including the specific skills, responsibilities, and accomplishments that directly relate to the duties of this position. Be sure to include any experience with customer service, contract processing, scheduling, data management, correspondence, reporting, office administration, and supporting sales teams.

Pay: $50,000.00 - $52,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Application Question(s):

• Are you agreeable to undergoing a background check?
• What piqued your interest in this position for you to decide to apply?
• Are you able to work on-site at our Northeast Philadelphia office full-time?
• Do you have a car that is available to you to drive to work everyday?
• Are you currently employed? If yes, who is your employer and what date did you start?
• What experience have you acquired from your previous jobs that you can you apply to this position?

Education:

• High school or equivalent (Required)

Experience:

• Sales Support or Administrative Assistant: 2 years (Preferred)

Work Location: In person

Salary : $50,000 - $52,000