Rental/Office Manager

We are seeking a full time Rental / Office Manager to oversee our rental program, daily accounting, and office functions. Responsibilities include managing rental accounts, accounts receivable, account reconciliations, general ledger entries, basic office upkeep, and communication with customers and vendors. The position will also assist with administrative and seasonal projects (e.g. inventory) as needed.

Key Responsibilities:

• Manage rental program, including entering/updating contracts, regular communication with rental customers, following up with past due accounts, working with a collections company to collect debt
• Manage accounts receivable, including customer invoicing, payment posting
• Create serial numbers and receive all orders of new inventory stock
• Reconcile daily drawer/transactions and maintain the general ledger
• Maintain accurate electronic and paper accounting files
• Manage consignment accounts, including invoicing for repairs and sales
• Monitor office and rental-related emails and respond to customers and vendors as needed
• Manage accounts payable, including invoice verification, bill entry, and weekly payments
• Order office supplies as needed
• Perform other duties as assigned

Qualifications:

• Bookkeeping/accounting experience
• Strong math, analytical, and reconciliation skills
• Proficiency with the basic Office suite
• Strong attention to detail and organizational skills
• Good written and verbal communication skills
• Ability to work independently and maintain confidentiality
• Prioritization of weekly/monthly schedules
• Willingness to have tough conversations regarding past due accounts

Benefits:

• Kaiser Health Insurance after 3 months
• Paid sick leave and vacation
• Contribution matching to SEP after 2 years

David Kerr Violin Shop is a full-service bowed string instrument shop serving the Portland, OR community, and beyond, for the last 50 years. With everything from rentals of student instruments to sales and restorations of fine instruments, David Kerr seeks to support all ages and levels of string player. Applicant will be a part of providing creative solutions for a small business.