Office Manager

Job Summary

We are seeking a dynamic and highly organized Office Manager / Bookkeeper in my Constructionto and property management bussiness to lead our administrative operations and financial management. This role is vital in ensuring the smooth functioning of daily office activities, maintaining accurate financial records, and supporting team coordination. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a productive work environment. You will manage a variety of responsibilities ranging from vendor relations and scheduling to bookkeeping and human resources support, all while maintaining a positive and professional office atmosphere.

Duties

• Oversee daily office operations, and calendar scheduling to ensure efficiency and professionalism.
• Handle bookkeeping duties using QuickBooks or similar accounting software, including invoicing, expense tracking, payroll processing, and bank reconciliations.
• Manage vendor relationships by coordinating procurement, negotiating contracts, and ensuring timely deliveries of supplies and services.
• Support human resources functions such as onboarding new employees, maintaining personnel records, assisting with training & development initiatives, and managing employee files.
• Assist with event planning for meetings, company functions, or community outreach activities to promote team engagement.
• Supervise administrative staff or interns when applicable, providing training and guidance to foster team development.
• Maintain organized filing systems for general office records, ensuring compliance with confidentiality standards.
• Manage budgeting processes by monitoring expenses, preparing reports, and identifying cost-saving opportunities.
• Ensure excellent communication through phone etiquette, clear documentation, and effective internal correspondence.

Experience

• Proven experience in office management or administrative roles within a professional setting.
• Demonstrated bookkeeping expertise using QuickBooks or comparable accounting software.
• Supervising experience with the ability to lead and motivate team members effectively.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Experience in event planning or coordinating meetings and company functions.
• Knowledge of vendor management processes and contract negotiations.
• Familiarity with human resources procedures including payroll processing and employee onboarding.
• Prior experience in construction and property management or similar environments is a plus but not required.
• Excellent communication skills coupled with professional phone etiquette and customer service orientation. Join us in creating an efficient, welcoming office environment while managing essential financial tasks We value energetic professionals eager to contribute their organizational talents and administrative expertise to support our team's success.

Pay: $ $25.00 per hour

Expected hours: 40.0 per week

Education:

• High school or equivalent (Preferred)

Experience:

• Construction and Property Management: 1 year (Required)

Ability to Commute:

• Agoura Hills, CA Required)

Work Location: In person

Salary : $25