What are the responsibilities and job description for the Production Administrative Assistant position at David Dobbs Enterprises, Inc.?
About the Role
Menu Designs manufactures custom menu covers, signage, and other products for the hospitality industry. We are seeking a detail-oriented Production Administrative Assistant to help keep our Jacksonville plant organized and ensure production teams receive complete, accurate job tickets.
The ideal candidate is organized, dependable, and a strong communicator who enjoys checking details, following up, and helping work move smoothly through production.
Key Responsibilities
Assemble job ticket packets with required instructions, specifications, approved artwork, and supporting documents.
Review each job against a checklist to confirm all required information and components are accounted for before production begins.
Identify missing information, discrepancies, or incomplete items and follow up with the appropriate team members.
Communicate with production, customer service, estimating, purchasing, and art teams to resolve questions and keep jobs moving.
Keep job tickets, files, and production paperwork organized, current, and easy to locate.
Help track job readiness and communicate outstanding items to production leadership.
Update job information in the company’s production system as needed.
Assist with daily administrative tasks and improvements to production organization.
Qualifications
Strong attention to detail and commitment to accuracy.
Excellent organizational and follow-up skills.
Clear, professional verbal and written communication.
Ability to manage multiple priorities in a busy manufacturing environment.
Comfortable using computers, email, Microsoft Office, and digital records.
Ability to follow checklists, recognize missing details, and ask questions when something is unclear.
Previous administrative, manufacturing, or production support experience preferred.
Experience with Epicor or another ERP system is a plus; training will be provided.
High school diploma or equivalent.
What Success Looks Like
Production teams receive complete, organized job packets. Missing information is caught early, outstanding items are followed through to resolution, and everyone has clear information to perform the job correctly.
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $40,000 - $45,000