What are the responsibilities and job description for the Administrative Assistant position at The Arc Nassau?
Job Summary
We are seeking an energetic and highly organized Administrative Assistant to join our dynamic team. In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, technical proficiency, and excellent communication skills will help foster an efficient, welcoming environment. This paid position offers a fantastic opportunity to develop your administrative expertise while contributing to a thriving organization.
Responsibilities
- Manage front desk duties, greeting visitors and directing them appropriately with professionalism and warmth
- Operate multi-line phone systems, handle incoming calls, and route inquiries efficiently using proper phone etiquette
- Perform data entry tasks accurately using Microsoft Office applications and bookkeeping software such as QuickBooks
- Maintain organized filing systems, both digital and physical, ensuring confidentiality of sensitive information at all times
- Support office management activities including scheduling appointments, coordinating meetings, and managing calendars
- Assist with bookkeeping responsibilities such as invoicing, expense tracking, and reconciling accounts.
- Uploading documents into a third-party system as needed (QuickBooks, Bloomerang)
- Provide excellent customer service by responding promptly to client inquiries and supporting their needs with professionalism and courtesy
- Assist Human Resources as needed
- Complete monthly orders for office supplies and program needs.
Requirements
- Proven office experience with strong clerical skills including filing, data entry, and document proofreading
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy in general
- Experience with QuickBooks or similar accounting software is highly desirable
- Exceptional organizational skills with the ability to multitask effectively in a fast-paced environment
- Excellent phone communication skills coupled with proper phone etiquette for handling multi-line phone systems
- Demonstrated ability to handle confidential information discreetly and professionally
- Strong typing speed and accuracy for efficient data entry and document preparation
- Previous Administrative assistant or administrative experience is advantageous but not mandatory; a proactive attitude is essential
Join us in this engaging role where your organizational talents will shine! We value energetic individuals who are eager to support our team’s success while growing their own administrative expertise. This position promises a rewarding environment where your contributions truly make a difference!
Pay: $18.00 - $20.00 per hour
Expected hours: 15.0 – 30.0 per week
Benefits:
- Employee assistance program
- Flexible schedule
Work Location: In person
Salary : $18 - $20