Professional Secretary II - 12 mos

Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

Assist the District Special Education Department by maintaining confidential records; creating and maintaining databases; disseminating information[EK1] and correspondence; maintain communication with school buildings; assisting with multiple projects and initiatives of the Special Education Department; function as a liaison between department-parents and the professional support staff. Assisting Special Education Specialists and Inclusion Coaches in the carrying out of duties.

Duties assigned may include, but are not limited to:

• Answer routine telephone and email inquiries regarding department programs and procedures.
• Assist with scheduling meetings, appointments, conference room reservations, training, etc.
• Coordinate specialized transportation and maintain spreadsheet of those students being provided transportation services.
• Assist with Medicaid billing and work with building staff to ensure correct documentation with Medicaid billing
• Maintain IEP Student updates in CAMPUS System
• Collaborate with teammates to ensure efficient processes within the Department.
• Prepare and assemble materials for in-services and meetings.
• Open, sort and distribute incoming correspondence, including emails.
• Assign budget codes for purchases.
• Maintain current District Special Education student databases as needed and assigned.
• Create and maintain multiple non-confidential and confidential files.
• Maintain several detailed databases and generate reports as needed.
• Maintain office supply inventory as needed.
• Collaborate with Dept. Staff to support projects assigned.
• Assist with organizing/preparing professional development locations throughout the course of the year.
• Assist in inventory of department off-site storage units to maintain, categorize, and inventory supplies
• Assist with textbook management system for inventory of Special Education curriculum materials.
• Assist with maintaining Assistive Tech inventory and tracking.
• Maintain records shared with other support personnel within Special Education.
• Maintain a professional personal appearance and professional attitude to work cooperatively with department staff
• Adhere to Board policies.
• Maintain confidentiality.
• Maintain a positive attitude when working with staff, community members and parents.
• Other duties may be assigned.

Physical Requirements of Position:

• Ability to routinely lift/carry office supplies and printed materials weighing up to 25 pounds, occasionally lift up to 50 lbs.
• Ability to hear and understand speech at normal levels in person and/or on the telephone.
• Ability to communicate so others will be able to clearly understand a normal conversation in person and /or on the telephone.
• Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner.
• Must be able to ascend and descent stairs.

Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

• Must have a high school diploma or GED.
• Maintain strict confidentiality with written and spoken communication.
• Dependable and responsible with excellent attendance record.
• Ability to work in a strong team environment and help build a team that performs as its best.
• Proficient in Microsoft Word, Excel and PowerPoint, Google, and various database systems. Knowledge of CAMPUS and Destiny desired.
• Effective communication skills, expertise in written and verbal communication including correct grammar and language usage.
• Proven expertise at taking the initiative to accomplish projects.