Professional Secretary II, 10.5 mos

Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

• Bookkeeping/Accounting/Title and SINA funds: Use of Quicken; Use of Bus
• Register new students, enter information into Campus, request records, collect service fees and waiver applications.
• Maintain student records in Infinite Campus and cum files; process when students enter/leave the building.
• Keep track of enrollment. Including assisting with daily attendance
• Manage Xerox and Destiny text book management system
• Maintain all building personnel attendance records.
• Responsible for staff payroll information and processing.
• Order all building supplies, curriculum materials, and catalog orders.
• Submit and process all building C forms, receivers, invoices, and direct payments for the building.
• Call for substitute teachers and para-educators.
• Perform general and program specific clerical functions, including typing letters and documents as needed.
• Complete all tasks for the start and close of the year.
• Supervise office para-educator staff.
• Answer phone and submit work orders for repairs for any office machines.
• Maintain confidentiality in all situations when working with students, staff, and parents.
• Maintain a calm, welcoming professional office environment.
• First aid and medication dispensing duties that the employee has been trained to provide
• Model and lead following our school mission of creating confident learners and leaders and our school motto of our best, nothing less
• Manage, trouble shoot and provide solutions for office needs
• Other duties as assigned.

Physical Requirements of Position: (HBV Yes No)

• Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds
• Ability to hear and understand speech at normal levels in person and/or on the telephone.
• Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone
• Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner.

Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

• Must have a High School diploma or GED equivalency
• Must have a positive, customer friendly attitude at all times
• Skilled in use of IC, Bus , AESOP, and MicroSoft Office including Quicken, Word, Excel, PowerPoint
• Experience with diverse populations
• Attentive to detail and accuracy; good organizational and communication skills
• Ability to work under pressure, establish priorities, and meet deadlines while maintaining a calm demeanor during stressful situations.
• Able to take initiative in identifying tasks to be accomplished.
• Have training for or become trained in dispensing medication, first aid, and CPR
• Be familiar with grants and current initiatives in the building
• Must have excellent attendance to be successful in this position

The Davenport Community School District is an Equal Opportunity Employer.