Professional Secretary II, 12 mos - 8 hrs/day

PROFESSIONAL SECRETARY II, 12 MOS 

OPERATIONS CENTER (Food and Nutrition Services)

7:00 AM - 3:30 PM

All other current district employees (not a secretary), or external applicants apply online by completing the external application.

Entry Wage 2026-27, $19.64/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract.

INTERNAL BIDDERS: OPEN THRU 10/30/2026 @ 4:00 PM

EXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN until position is filled

Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

• Serve as an Operations support team member; assist other secretaries as needed.
• Assists others with phones, counter traffic, and communication with district staff members.
• Review and process Free and Reduced Meal Benefit applications.
• Process Direct Certification information from Iowa Dept. of Education Child Nutrition Program database; inform families of meal benefit status.
• Update and Maintain District Free and Reduced Meals database using current FNS Software assist with maintaining enrollment data.
• Conduct verification of meal benefit status as outlined in Federal Guidelines.
• Answer customer questions concerning meal benefit eligibility
• Generate the annual Hawk-I report
• Communicate meal benefit status to families and local schools following guidelines and maintaining confidentiality.
• Operate school nutrition accountability software and District's Student Information System, maintain its security.
• Maintain Food and Nutrition Services Employee Data Base and Job Opening Google Spreadsheet.
• Process FNS job openings, transfers, and postings.
• Perform general and program specific clerical functions, including typing letters and documents as needed.
• Maintain calm, welcoming, professional office environment.
• Ability to communicate with and relate to students, faculty, parents, colleagues, and supervisors personally, on the phone, via email and in writing.
• Provide oversight and train FNS staff on meal benefit eligibility processing.
• Assist with training and cashiering at sites as needed. Maintain cashier handbook and training guide.
• Assist with State Counting and Claiming Audits.
• Provide backup with deposits and petty cash handling as needed.
• Utilizes Docushare and Google Docs filing system for document archives.
• Process FNS invoices monthly and as assigned.
• Other duties as assigned.

Physical Requirements of Position:   

• Ability to lift and carry materials weighing up to 25 lbs.; occasionally lifting 50 lbs.; ability to bend, squat, and kneel.
• Ability to hear and understand speech at normal levels in person or on telephone; ability to communicate clearly.
• Ability to operate computer, calculator, copy machine, telephone, scanner, and other office equipment with dexterity and in a safe, efficient manner.

Special Qualification Desired:   (Personal Qualities, Education, Skills Needed, Experience, Etc.)

• Must have High School Diploma or GED equivalency.
• Attention to detail and accuracy.
• Ability to work under pressure, establish priorities and meet deadlines.
• Aptitude for working with numbers.
• Communication skills to effectively deal with staff, administrators, and outside parties.
• Self-motivated ability to work independently; excellent attendance desired.
• Knowledge of, or ability to learn, PC applications and other specialized Food and Nutrition software.

The Davenport Community School District is an Equal Opportunity Employer.

Salary : $20