Professional Secretary II, 12 months

Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

• Greets Operations customers, answers phone, assists with counter traffic, and two-way radio.
• Processes routine correspondence and mailings.
• Works closely with project managers to assure bid documents, pictures, and closeout documents are scanned and filed.
• Processes maintenance P-card purchases.
• Responsible for processing purchase requests and direct pay invoices; processes closing documents and scans.
• Schedules meetings using Outlook scheduler.
• Assist with asbestos training schedule; maintain asbestos management plan and books, notify custodial staff of annual obligations.
• Utilizes Docushare filing system for document archives.
• Maintains document files on server, moves archived documents to Docushare.
• Aissits with construction grants: maintain expenditures and process grant applications.
• Assists Operations secretaries and personnel as needed with office workflow.
• Cross training with other secretarial staff to include all necessary duties as needed.
• Responsible for ordering and stocking office supplies.
• Maintain Lead Documentation.
• Responsible for ADA project records and associated paperwork.
• Other duties assigned by supervisors and non-bargaining staff.

Physical Requirements of Position: (HBV Yes No)

Ability to lift and carry materials weighting up to 25 lbs.; occasionally lifting 50 lbs., ability to bend, squat and kneel.

Ability to hear and understand speech at normal levels in person or on telephone; ability to communicate clearly.

Ability to operate computer, calculator, copy machine, scanner, and other office equipment with dexterity and in a safe, efficient manner.

Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

• Must have High School Diploma or GED equivalency.
• Excellent attendance is required to perform all duties & responsibilities of this position successfully.
• Skilled in use of Microsoft Office and Goggle Docs.
• Attention to detail and accuracy. Self-motivated ability to work independently with efficiency.
• Ability to work under pressure, establish priorities, meet deadlines while maintaining a clam demeanor during stressful situations.
• Good communication skills both written and verbal. Great organizational skills, positive, personable, attentive to details and supports department initiatives.
• Ability to learn specialized software.
• A timed test will be administered for proficiency, knowledge, and accuracy in these areas.

The Davenport Community School District is an Equal Opportunity Employer.