What are the responsibilities and job description for the Professional Secretary II, 12 months position at Davenport Community Schools?
- Greets Operations customers, answers phone, assists with counter traffic, and two-way radio.
- Processes routine correspondence and mailings.
- Works closely with project managers to assure bid documents, pictures, and closeout documents are scanned and filed.
- Processes maintenance P-card purchases.
- Responsible for processing purchase requests and direct pay invoices; processes closing documents and scans.
- Schedules meetings using Outlook scheduler.
- Assist with asbestos training schedule; maintain asbestos management plan and books, notify custodial staff of annual obligations.
- Utilizes Docushare filing system for document archives.
- Maintains document files on server, moves archived documents to Docushare.
- Aissits with construction grants: maintain expenditures and process grant applications.
- Assists Operations secretaries and personnel as needed with office workflow.
- Cross training with other secretarial staff to include all necessary duties as needed.
- Responsible for ordering and stocking office supplies.
- Maintain Lead Documentation.
- Responsible for ADA project records and associated paperwork.
- Other duties assigned by supervisors and non-bargaining staff.
- Must have High School Diploma or GED equivalency.
- Excellent attendance is required to perform all duties & responsibilities of this position successfully.
- Skilled in use of Microsoft Office and Goggle Docs.
- Attention to detail and accuracy. Self-motivated ability to work independently with efficiency.
- Ability to work under pressure, establish priorities, meet deadlines while maintaining a clam demeanor during stressful situations.
- Good communication skills both written and verbal. Great organizational skills, positive, personable, attentive to details and supports department initiatives.
- Ability to learn specialized software.
- A timed test will be administered for proficiency, knowledge, and accuracy in these areas.
JobID: 12761
Position Type:
Secretarial/Clerical/Professional Secretary II 12 Month
Secretarial/Clerical/Professional Secretary II 12 Month
Date Posted:
7/6/2026
7/6/2026
Location:
Operations Center
Operations Center
Closing Date:
Open Until Filled
Open Until Filled
PROFESSIONAL SECRETARY II, 12 MONTHS
OPERATIONS CENTER
8:00 AM - 4:30 PM (subject to change as start/end time is set by building to meet their needs)
Current secretaries use the internal bidding process to apply.
All other current district employees (not a secretary), or external applicants apply online by completing the external application.
Entry Wage 2026-27, $19.64/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract.
INTERNAL BIDDERS: OPEN THRU 7/13/226 @ 4:00 PM
EXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN UNTIL POSITION IS FILLED
Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)
Physical Requirements of Position: (HBV Yes No)
Ability to lift and carry materials weighting up to 25 lbs.; occasionally lifting 50 lbs., ability to bend, squat and kneel.
Ability to hear and understand speech at normal levels in person or on telephone; ability to communicate clearly.
Ability to operate computer, calculator, copy machine, scanner, and other office equipment with dexterity and in a safe, efficient manner.
Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)
The Davenport Community School District is an Equal Opportunity Employer.
Salary : $20