Executive Administrator

Position Overview

Dave & Adam’s Card World is seeking a highly organized, driven, and execution-focused Executive Administrator to work directly with the Owner across a wide range of business priorities.

This is not a traditional administrative role. The Executive Administrator will serve as an extension of the Owner, helping turn conversations, ideas, meetings, and strategic initiatives into clear action and measurable results.

A major focus of this position will be follow-up, accountability, product management, and project execution. The ideal candidate is someone who naturally keeps track of details, pushes projects forward, follows up relentlessly, and makes sure commitments do not get lost in the day-to-day pace of the business.

The successful candidate will be comfortable working across departments, communicating with executives and employees at all levels, managing multiple priorities simultaneously, and taking ownership of projects from idea through completion.

Key Responsibilities, Follow-Up & Accountability

• Serve as the Owner's primary point person for tracking important initiatives, commitments, and action items.
• Attend key meetings and translate discussions into clear responsibilities, deadlines, and next steps.
• Consistently follow up with department leaders and team members to ensure commitments are completed.
• Maintain a centralized system for tracking projects, deadlines, decisions, and outstanding items.
• Identify projects or tasks that are falling behind and proactively work with the appropriate teams to get them back on track.
• Provide the Owner with concise updates on progress, roadblocks, decisions needed, and overdue items.
• Create accountability throughout the organization without unnecessarily adding bureaucracy.

Product & Project Management

• Help manage product-related initiatives across Dave & Adam’s various business units and product categories.
• Coordinate product launches and special projects from concept through execution.
• Work across purchasing, e-commerce, marketing, operations, technology, retail, and other departments to ensure product initiatives stay on schedule.
• Develop and maintain project timelines, deliverables, ownership, and milestones.
• Identify bottlenecks and proactively resolve issues that could delay a product or project.
• Ensure decisions made by the Owner are communicated clearly to the appropriate teams and implemented.
• Follow up on product ideas and opportunities to ensure strong concepts are evaluated and acted upon rather than lost among competing priorities.
• Assist with evaluating new products, business opportunities, partnerships, and strategic initiatives.

Executive Support & Business Execution

• Act as a trusted extension of the Owner across the organization.
• Help prioritize the Owner's numerous projects, ideas, opportunities, and business initiatives.
• Prepare concise summaries and decision materials for important business issues.
• Conduct research and gather information needed to evaluate opportunities and make decisions.
• Coordinate communication between the Owner and department leaders.
• Take ownership of special projects that may fall outside traditional departmental responsibilities.
• Help turn high-level ideas into actionable plans with clearly defined owners and deadlines.
• Recognize when something requires the Owner's attention versus when it can be resolved independently.
• Maintain a high level of confidentiality and discretion regarding company strategy and sensitive business matters.

What We're Looking For

The ideal candidate is an exceptional organizer and natural follow-through person. They don't simply create task lists—they make sure the tasks actually get completed.

This person should be comfortable operating in a fast-moving entrepreneurial environment where priorities can change quickly, and new opportunities arise constantly.

Successful candidates will demonstrate:

• Exceptional organizational and follow-up skills.
• Strong project and/or product management experience.
• A high level of personal accountability and ownership.
• The ability to manage dozens of simultaneous priorities without losing track of details.
• Excellent written and verbal communication skills.
• Confidence working directly with senior executives and department leaders.
• The ability to respectfully hold people accountable regardless of title.
• Strong judgment and problem-solving ability.
• The ability to operate independently with limited direction.
• A bias toward action and getting things completed.
• The ability to distinguish between urgent issues and truly important priorities.
• Comfort working in an entrepreneurial organization where responsibilities may extend beyond a traditional job description.

Preferred Experience

• 5 years of experience in project management, product management, operations, executive leadership support, consulting, or a similar execution-focused role.
• Experience working directly with a founder, owner, CEO, or senior executive is ideal.
• Experience coordinating cross-functional projects involving multiple departments.
• Experience developing project-management and accountability systems.
• Retail, e-commerce, collectibles, sports, entertainment, or consumer-product experience is a plus.
• Familiarity with sports cards, trading cards, collectibles, memorabilia, or the hobby industry is beneficial but not required.

What Success Looks Like

Success in this position will be measured by execution.

Important projects move faster. Meetings consistently result in action. Deadlines and commitments are clearly documented and followed up on. Department leaders know what is expected of them. Product initiatives stay organized and on schedule. Problems are identified before they become major issues.

Most importantly, the Owner has confidence that once something has been discussed or assigned, someone is making sure it gets done.

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $60,000 - $75,000