Accounts Payable Specialist

Description

Promera is a leading provider of critical environment management solutions for mission critical environments, including data centers, cleanrooms, and life sciences facilities. For over 45 years, we’ve helped protect the performance and reliability of some of the world’s most demanding spaces. Our clients include top general contractors, hyperscale cloud providers, colocation facilities, and enterprises that rely on safe, compliant, and expertly maintained environments. Promera is ISO 9001:2015 and ISO 14001 certified, demonstrating our commitment to service excellence and operational efficiency. 

We are seeking a detail-oriented and dependable Accounts Payable Specialist with tactical AP experience to join our accounting team. This is a hands-on role responsible for managing the full-cycle AP process, ensuring timely and accurate processing of invoices, payments, and vendor communications. The ideal candidate thrives in a fast-paced, high-volume environment and has a strong grasp of AP operations and best practices. 

This is an in-office position in Charlotte, NC 28202.

What You’ll Work On 

• Perform full-cycle accounts payable processing including invoice entry, approvals, coding, and payment. 

• Verify invoice accuracy, match invoices to purchase orders, and resolve discrepancies in a timely manner. 

• Process weekly check runs, ACH payments, and wire transfers according to company policy and vendor terms. 

• Maintain and reconcile AP aging reports, ensuring timely payment and resolving overdue balances. 

• Monitor the AP inbox and respond promptly to internal and external inquiries. 

• Collaborate with procurement, receiving, and other departments to ensure accurate and timely payment processing. 

• Assist with month-end closing processes including accruals, reporting, and account reconciliations. 

• Maintain up-to-date vendor files, W-9 forms, and support documentation for audit purposes. 

• Ensure compliance with internal controls, accounting policies, and SOX or audit requirements as applicable. 

• Ensure state payroll compliance by managing company registrations in new states, handling payroll tax filings, and performing related payroll accounts payable tasks. 

• Continuously seek process improvements to optimize AP workflow and improve accuracy. 

Role Requirements & Perks

Qualifications 

• 3–5 years of tactical, hands-on accounts payable experience, preferably in a high-volume or multi-entity environment. 

• Strong understanding of AP processes including 2-way/3-way matching, payment terms, and general ledger coding. 

• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle, or similar) and Microsoft Excel. 

• High attention to detail, accuracy, and ability to meet tight deadlines. 

• Excellent communication, problem-solving, and organizational skills. 

• Ability to work independently and collaboratively within a team. 

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred, but not required with solid experience. 

Benefits  

• Competitive pay, based on experience and location. 

• Growth Sharing Incentive Plan eligible – our company-wide long-term incentive plan 

• Paid Time Off 

• Medical, Dental, Vision plans  

• Life, Disability and other Voluntary coverage 

• 401k matching  

• Employee Assistance Program 

• Promotion opportunities 

We are an Equal Opportunity Employer and value diversity in our workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.