What are the responsibilities and job description for the Finance Specialist position at Dartmouth College?
Position Purpose
The Finance Specialist supports the Office of Financial Services by delivering accurate, timely, and compliant financial transaction processing and customer service to the Dartmouth community. This role focuses on Accounts Payable, Procurement, and corporate and purchasing card administration, using Dartmouth’s financial systems to ensure adherence to institutional policies, service level expectations, and internal controls. The Finance Specialist works collaboratively with colleagues and campus partners, applying sound judgment, attention to detail, and strong organizational skills to manage transactional workflows and respond effectively to inquiries.
Description
Required Qualifications - Education and Yrs Exp
Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Required Qualifications
- Associate’s degree or equivalent combination of education and experience.
- Demonstrated ability to manage multiple tasks, meet deadlines, and work accurately under general supervision.
- Strong customer service and communication skills, with the ability to explain policies and procedures clearly.
- Basic accounting knowledge and strong attention to detail.
- Proficiency with Microsoft Office applications and financial management systems.
- Ability to work collaboratively in a team-oriented environment.
Preferred Qualifications
- Two to three years of experience in financial operations, accounts payable, procurement, or related administrative work.
- Experience in a higher education or similarly complex organizational environment.
- Familiarity with Corporate Card (Corp Card) and Purchasing Card (PCard) administration.
- Experience with vendor onboarding and payment platforms such as PaymentWorks.
Department Contact for Recruitment Inquiries
Muhammet Pakdil
Department Contact Phone Number
603-646-4030
Department Contact for Cover Letter and Title
Muhammet Pakdil, Assistant Director, AP & Procurement
Department Contact's Phone Number
603-646-4030
Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Key Accountabilities
Description
Customer Service
- Provides services in alignment with procedures established by management.
- Strives to deliver exceptional customer service by ensuring promptness, responsiveness, and accuracy in all interactions.
- Understands and follows Dartmouth policies, providing clear explanations to customers.
- Utilizes various systems to efficiently obtain, record, and manage information.
- Manages the Office of Financial Services main email account to ensure timely communication.
Percentage Of Time
20%
Description
Transactional Review and Processing
- Reviews, processes, and monitors Accounts Payable, Procurement, Corporate Card (Corp Card), and Purchasing Card (PCard) transactions for accuracy, completeness, and policy compliance.
- Identifies missing documentation, errors, or unauthorized personal charges and coordinates resolution.
- Ensures timely processing of transactions to meet departmental service level expectations and supplier terms.
- Prioritizes workload effectively to guarantee that all workflow queues are reviewed.
Percentage Of Time
45%
Description
PaymentWorks Administration
- Oversees and manages all entries within PaymentWorks, including vendor onboarding, updates, and follow-up.
- Monitors registration status and communicates with vendors and campus partners to support timely payment processing.
Percentage Of Time
15%
Description
Reporting and Monitoring
- Generates weekly operational reports, including Corporate Card (Corp Card) reports, Purchasing Card (PCard) reports, and Rejected Reports.
Percentage Of Time
15%
Description
Professional Development and Team Support
- Participates in cross-training to ensure continuity and coverage of core functions.
- Assists with testing and validation activities for scheduled system updates or enhancements, as needed.
- Performs other related duties in support of the Office of Financial Services.
Percentage Of Time
5%
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Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
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Performs other duties as assigned.