Executive Assistant / Operations Assistant to the CEO

Executive Assistant / Operations Assistant to the CEO

Part-Time, Flexible, Hybrid — Spanish Fork / Springville, Utah Area

About DARKWING TECH

DARKWING TECH is a fast-growing, veteran-owned safety technology company based in the Spanish Fork / Springville area. We provide practical visibility and safety tools for first responders, public safety agencies, towing companies, road crews, schools, construction teams, and others who work in high-risk environments.

We are looking for a reliable, organized, and motivated Executive Assistant / Operations Assistant to support the CEO/Owner, a disabled veteran, award-winning public safety leader, and small business owner.

This is a flexible, part-time role with a mix of remote administrative work and in-person support. The right person will help keep customer service, scheduling, records, warehouse organization, supplies, follow-ups, and daily operations moving forward.

What You’ll Do

• Check and organize customer service emails
• Respond to basic customer inquiries using approved responses
• Help with customer quotes, order questions, and follow-ups
• Help manage calendar reminders, scheduling, and task lists
• Organize business records, receipts, invoices, product documents, and customer files
• Help organize warehouse shelves, shipping supplies, product areas, and packing materials
• Track supplies such as boxes, labels, bags, chargers, magnets, manuals, and product inserts
• Assist with basic inventory counts and low-supply alerts
• Help organize product photos, videos, testimonials, and customer-submitted content
• Assist with light marketing and advertising support
• Run local business errands or supply pickups when needed
• Provide occasional executive support such as appointment scheduling, local errands, paperwork organization, and transportation assistance as needed

This role does not involve making medical, legal, or financial decisions. The assistant will help organize, remind, prepare, schedule, and support, while final decisions and approvals remain with the CEO/Owner.

Who You Are

• Highly organized with strong follow-through
• Reliable, trustworthy, and professional
• Comfortable with both computer-based work and hands-on organization
• Good with written and verbal communication
• Able to work independently after training
• Flexible and willing to help where needed
• Comfortable working in a small business environment
• Interested in learning business operations, customer service, e-commerce, marketing support, and startup growth

This could be a great opportunity for a college student, recent graduate, experienced assistant, or someone looking for flexible part-time work with a growing small business.

Requirements

• Located in or near the Spanish Fork / Springville area, or able to reliably commute for in-person tasks as needed
• Reliable transportation
• Valid driver’s license
• Good driving record
• Current auto insurance
• Comfortable with email, calendars, spreadsheets, and basic computer tasks
• Strong organization skills
• Good written communication skills
• Comfortable working around warehouse supplies, safety products, and shipping materials

Prior administrative, customer service, operations, retail, marketing, or small business experience is helpful, but we are willing to train the right person who is reliable, organized, and eager to learn.

Position Details

• Part-time W-2 employee through DARKWING TECH
• Flexible schedule with no fixed daily hours
• Some remote work available
• Some in-person work is required in the Spanish Fork / Springville area
• Estimated starting workload: 10–25 hours per week
• Pay: $20–$25 per hour, depending on experience
• No benefits offered at this time
• 60-day introductory period
• Opportunity to grow into a full-time role for the right fit

Why This Role Matters

This is a unique opportunity to work directly with the owner of a fast-growing safety technology company and learn what it takes to build a business from the inside. The right person will help create structure, support customers, organize operations, and free up the owner to focus on product development, marketing, and growth.

How to Apply

Please send your resume and a brief message explaining why you would be a good fit for this role. Include any relevant experience with executive support, customer service, small business operations, scheduling, warehouse organization, marketing support, or administrative support.

DARKWING TECH is an equal opportunity employer.