What are the responsibilities and job description for the School Secretary/Treasurer/Data Manager position at Dare County Schools?
Position Title: School Secretary/Treasurer/Data Manager
Location: Dare Early College High School
Reports To: Principal
The School Secretary/Treasurer/Data Manager performs administrative, financial, clerical, and student data management duties to support the efficient operation of Dare Early College High School. This position combines responsibilities for bookkeeping, payroll, purchasing, office coordination, and management of student information through PowerSchool. The employee serves as a primary contact for students, staff, parents, and visitors while ensuring accuracy, confidentiality, and compliance with district and state policies.
Responsibilities
Financial and Bookkeeping Duties
Manage school-level bookkeeping, purchasing, and payroll entry per district and state guidelines.- Receive, record, and disburse school funds; maintain accurate financial and audit records.
- Prepare monthly payroll, reconcile accounts, and ensure expenditures remain within budget allotments.
- Generate requisitions, purchase orders, and maintain inventory of supplies and equipment.
- Serve as liaison between the school and district finance/payroll offices.
Administrative and Clerical Support
- Maintain organized office files, staff attendance, and confidential records.
- Assist with scheduling, communication, and school report preparation.
- Coordinate substitutes and maintain accurate employee leave documentation.
- Support the principal and staff with clerical tasks that enhance daily school operations.
Student Information and Data Management (Infinite Campus)
- Enter and reconcile attendance data; generate tardy, early-leave, and absence reports.
- Prepare correspondence for parents regarding attendance concerns.
- Maintain and distribute report cards and student data reports.
- Record and report discipline data, suspensions, withdrawals, and related statistics.
- Maintain student information for exceptional children and state reporting.
- Prepare customized reports for administrators and state submissions.
- Coordinate secure data transfer between schools and manage user security access.
- Provide basic PowerSchool support and training for school staff; participate in district data training sessions.
Training and Experience
Associate’s Degree in accounting, business, data management, or related field preferred.- Experience in bookkeeping, payroll, or PowerSchool data management required; or equivalent combination of training and experience.
Terms of Employment
12-month position- Salary based on Dare County Schools Classified Salary Schedule