Office Assistant/Receptionist

Job Summary
We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! This vital role ensures the smooth operation of daily office activities, provides exceptional customer service, and maintains an efficient front desk environment. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills. Bilingual abilities and experience with office management tools are highly valued. This paid position offers an exciting opportunity to be the welcoming face of our organization while supporting various administrative functions.

Duties

• Greet visitors, clients, and staff with professionalism and warmth, creating a positive first impression
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
• Handle front desk responsibilities including scheduling appointments, managing calendars, and coordinating meetings
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize software such as Microsoft Office, Google Workspace, QuickBooks, and other office management tools to support administrative tasks
• Assist with bookkeeping duties including basic invoicing and expense tracking
• Support office management activities by maintaining supplies inventory, organizing files, and ensuring a tidy workspace
• Provide customer support via phone or email by addressing inquiries promptly and professionally
• Support clerical functions such as copying, scanning, and mailing documents as needed
• Contribute to a positive office environment through effective time management and organizational skills

Experience

• Prior office experience or administrative support in a professional setting is preferred
• Proven customer service skills with the ability to handle diverse inquiries efficiently
• Familiarity with multi-line phone systems and front desk operations is essential
• Experience with QuickBooks or bookkeeping software is a plus
• Bilingual proficiency (English/Spanish or other languages) is highly desirable to serve diverse clients and staff
• Strong computer literacy including Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and general data entry skills
• Demonstrated organizational skills with attention to detail in proofreading and filing tasks
• Personal assistant or medical/dental receptionist experience is advantageous but not required

Join us in creating a welcoming environment where professionalism meets energetic support! This role offers the chance to develop your administrative expertise while making a meaningful impact on our team’s success.

Pay: $18.50 - $19.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $19 - $19