Grants Cost Accountant

At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission.

Job Summary

Under the direction of the Grants Accounting Manager, the Grants Cost Accountant primarily tracks grant budgets and monitors budgetary metrics to ensure accurate financial management. The individual analyzes data and provides management with recommendations on factors impacting grant performance, including staffing and expenditures. This position assists in preparing monthly grant and contract billings to federal, state, and private funders. It also ensures compliance with GAAP, grant standards, and internal guidelines. The role assists with payroll and non-personnel allocations to grants. The Grants Cost Accountant carefully handles sensitive and confidential information and assists with financial reporting and month-end close. This position also supports the Grant Accounting Manager during the annual audit, ensuring accuracy and effectiveness in accounting procedures.

Supervisory Responsibilities: None

Essential Duties/Responsibilities 

• Reviews funds received, recorded/posted for accuracy, compliance with procedures, rules, or regulations, and specific grant activity
• Determine the validity of, or liability for, invoices or charges and determine the proper accounting for such
• Post financial transactions to accounts, journals, or ledgers
• Set up and maintain new and existing grant allocations for personnel on multiple funding sources
• Review personnel grant allocations, ensuring that time allocated aligns with approved budget, process reclassifications for overallocated time, and review timesheets to support reporting compliance
• Review grant coding on expenditures to ensure compliance
• Proactively work with program staff to provide grant support
• Prepare and submit timely financial reports, ensuring accuracy and completeness
• Prepare spenddown reports, monitor grant expenditures, and work with program staff on maximizing grant use
• Monitor budget modification timelines and assist in the preparation and submission of budget modifications to funders
• Perform grant close-out functions, including related journal entries, reconciliations, invoices, and final cost reports
• Coordinate periodic audits and provide outside auditors with documentation and analysis in response to requests for financial information
• Lead month-end closings and fiscal year closings
• Gather documentation and information for external financial auditors and grant/funder auditors
• Operate standard office equipment, such as an adding machine, computer, scanner or duplicating machine
• Access patient-protected health information as needed
• Serve as backup for other positions in the department as needed
• Perform other duties as assigned

Required Skills/Abilities 

• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, financial modeling, formulas, etc.)
• Experience with accounting software (e.g., Sage Intacct)
• Extremely organized and detailed-oriented with the ability to prioritize and maintain multiple projects simultaneously, meeting conflicting and tight deadlines; communicate effectively, persuasively, and professionally both verbally and in writing with stakeholders, internally and externally
• Ability to:
  • Make mathematical computations quickly and accurately; operate standard office equipment, including computers, calculators, adding machines, scanners, and duplicating machines; read, understand, and follow written and oral instructions; use computerized accounting systems.
  • Prepare data in the proper format for data entry; understand and maintain financial accounting files or other record systems; recognize and correct computational errors; accurately compare, post, and transfer numbers; understand transactions in terms of accounting codes and classifications; prepare routine and special financial reports.

Education and Experience 

• Associate’s degree in accounting/finance or a minimum of five years of equivalent experience
• Minimum of 2-3 years of experience in cost accounting or financial management, with at least 1 year specifically managing or working with grant funds.
• Experience working with government, foundation, or corporate grants in a grant-funded organization.  
• Familiarity with Uniform Guidance (2 CFR Part 200) and other regulatory compliance frameworks.

Working Conditions/Physical Requirements 

• This position is on-site at DAP Health Admin
• Ability to lift 24 pounds
• Operates in an office setting at times and requires frequent times of sitting, standing, repetitive motion and talking 

Salary : $38 - $41