What are the responsibilities and job description for the Legal Assistant position at Danziger Legal PLLC?
Job Title: Part-Time Legal Assistant / Firm Operations Coordinator (Growth Role)
Location: Remote to start -> Transitioning to 100% In-Person (Mahopac, NY)
Type: Independent Contractor (with a clear path to W-2 Employee Status and increased hours)
(Note: Initial interviews for this position will be conducted virtually via Google Meet).
The Opportunity: We are a growing, modern solo law practice specializing in Real Estate and Uncontested Divorce/Mediation. We are currently scaling our operations and are looking for a highly organized, tech-savvy Legal Assistant to help run the backend of the firm.
This is not a traditional, stuffy law firm job. You will be learning the business of law, utilizing modern legal tech, and helping to build systems from the ground up. The growth opportunities are immense for a motivated individual who wants to become a core part of our team and take ownership of their role.
The Schedule (Phased Growth Approach):
- Phase 1 (Training & Onboarding): 100% Remote. 4 days a week (Monday – Thursday). Morning schedule (e.g., 8:30 AM to 12:30 PM / 1:00 PM) to include 4 working hours per day, a 30-minute unpaid lunch, and short paid breaks.
- Phase 2 (Integration): 100% In-Person. We will transition to working together from our Mahopac, NY home-office production hub, maintaining the same Monday-Thursday morning schedule.
- Phase 3 (Expansion): Hours and responsibilities will expand once you are working independently and actively contributing to the day-to-day operations, administration, and marketing/sales of the firm.
Core Responsibilities:
- Document Production & Formatting: Draft, assemble, and perfectly format legal documents (Contracts of Sale, Riders, Retainers).
- Inbox & Calendar Management: Actively handle, sort, and organize incoming email communications. Manage calendar appointments and meticulously track critical legal/closing deadlines to ensure nothing slips through the cracks.
- Client & Vendor Communication: Act as a friendly, professional liaison between the attorney, clients, title companies, and real estate brokers.
- Intake & CRM Management: Manage our incoming leads, ensure new client data is accurately entered into our system, and follow up on unsigned retainers.
- Firm Administration: Organize digital case files (Google Drive or Dropbox) and conduct occasional legal research.
- Marketing Execution: Assist in formatting and sending our semi-monthly firm newsletter and managing basic LinkedIn content scheduling.
What We Are Looking For:
- True Proficiency in Word & Excel: You must know how to properly format a document, align margins, use styles, and generate a polished, professional final product.
- Independent Problem Solver: You don't just wait for the next task; you figure out how to keep the ball moving forward. Focus and independence are required.
- Tech-Comfortable: You must be willing and eager to learn new software (CRMs, Document Automation, Cloud Storage).
- Detail-Obsessed: In real estate and law, a single typo or missed deadline matters. Strong proofreading and organizational skills are non-negotiable.
- Personality: A positive, "can-do" attitude is key when speaking with clients and business partners, and it is essential for succeeding and growing within a collaborative team environment.
Job Type: Contract
Pay: From $18.00 per hour
Work Location: Hybrid remote in Mahopac, NY 10541
Salary : $18