What are the responsibilities and job description for the Accounts Payable Office Specialist position at Danville Area Community College?
Position Details
Position Information
Posting Number
2012514P
Position Title
Accounts Payable Office Specialist
Position Number
2007
Job Type
Regular
Accountability Objective
The Office Specialist, Accounts Payable ensures that materials and services requested by authorized personnel of the College are paid promptly, correctly and in compliance with the ICCB Fiscal Management Manual.
Required Qualifications
- Associate Degree in Accounting or Business related field
- Demonstrated competencies in Excel
- Two or more years of Accounts Payable experience
- Ability to utilize mainframe software system
- Excellent organizational, oral, and written skills
- Ability to work independently
- Ability to analyze and direct attention to accounts payable policies and procedures
Desired Qualifications
- Five years Accounts Payable experience.
- Experience with fund accounting or multiple departments.
Weeks
Hours per Week
Full-Time/ Part-Time
Full Time
Minimum Compensation
$39,798 annually
Open Date
08/11/2026
First Consideration By
08/25/2026
Closing Date
Open Until Filled
Yes
Special Instructions Summary
Danville Area Community College
Please follow the links to access the following:
- Campus Map – https://dacc.edu/campus-map
- Benefit Information – https://dacc.edu/hr/employee-benefits
- Part-Time Positions – Only eligible for Paid Leave according to the PLAW Act.
Essential Job Function
Essential Job Function
Process vendor invoices against purchase orders. Research and reconcile any differences in information. Process vouchers and prepare checks for mailing.
Essential Job Function
Process Request for Payments. Ensure proper supporting documentation is attached with approval. Approve the request for payment in the system and complete checks for mailing.
Essential Job Function
Process credit card requests for pay. Ensure proper supporting documentation is attached with approval. Verify all documentation is entered into the system and visa payable and clearing accounts balance at the end of the month.
Essential Job Function
Examine account numbers of purchase orders and vouchers to ensure compliance with the Illinois Fiscal Management Manual and DACC Chart of Accounts.
Essential Job Function
Analyze budget transactions and direct attention to budget supervisors regarding accounts payable policies and procedures.
Essential Job Function
Reconcile vendor statements, checks, and other detailed information and notify the vendor of any discrepancies.
Essential Job Function
Monitor the check register and ensure all check numbers are accounted for.
Essential Job Function
Monitor purchase orders and investigate aging outstanding purchase orders.
Essential Job Function
Reconcile encumbrances to general ledger. Periodically, reconcile and balance encumbrances and payables to ledger.
Essential Job Function
Prepare and process the monthly Illinois sales tax return online by the due date.
Essential Job Function
Maintain a neat, efficient, and orderly filing system of all documents.
Essential Job Function
Prepare necessary ongoing internal and year-end external audit schedules.
Essential Job Function
Reconcile and monitor pre-travel advances to travel receipts and notify supervisor of any outstanding advances in a timely manner
Essential Job Function
Prepare the monthly CDC Food Reimbursement report online to ISBE.
Essential Job Function
Prepare annual CDC site and sponsor application for food reimbursement online.
Essential Job Function
Monthly interdepartmental journal entries – When departments “charge” another department at DACC, a journal entry has to be completed to allocate the expense to one department and the revenue to another department.
Essential Job Function
Review or create VCW vouchers in the AP systems and print the VCW checks.
Essential Job Function
Upload every check run to the bank for the purposes of Positive Pay, a fraud detection system. The position also checks each Positive Pay “exception” to see if the check should be paid or pulled.
Essential Job Function
Covers the Cashier position when needed.
Essential Job Function
Sends Child Support payments via online to the State Disbursements Office.
Essential Job Function
Run checks for student refunds and student stipends.
Essential Job Function
Request and monitor W9’s from vendors.
Essential Job Function
Report any new independent contracts to the State of Illinois monthly.
Essential Job Function
Maintain monthly utilities spreadsheet.
Essential Job Function
Maintain bond activity.
Essential Job Function
Sort and distribute mail.
Essential Job Function
Assume other duties and responsibilities as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
Optional Documents
- Resume
- Cover Letter
- Transcripts 1
- Letter of Recommendation 1
Salary : $39,798