Partnerships and Activations Coordinator (Contract)

Term: April – End of October

Hours: 25 hours/week (flexible, with peak weeks requiring up to 30; weekends may be required)

At Danny Wimmer Presents, we don’t just put on festivals—we create unforgettable experiences where music, fans, and brands come together in epic ways! We are currently looking for someone who thrives in a fast-paced, high-energy environment, can meet urgent deadlines, and shines under pressure. Passion for music is essential, as we offer long-term growth opportunities for individuals willing to learn from the ground up.

We are currently looking for a detail-oriented, highly organized Partnership & Activations Coordinator (Contract) to support our team during peak festival season. This role is critical in ensuring our sponsorships and brand activations are executed seamlessly, with a strong focus on logistics, communication, and administrative support.

Key Responsibilities

• Upload contract links and final documents to Airtable once signed
• Maintain document organization with standardized naming conventions
• Ensure complete internal handoff of all new deals, including intake forms, final contracts, and notifications to AMs
• Manage calendars and meetings for Account Managers
• Book travel and accommodations
• Support onboarding by tracking documentation (contracts, COIs, asset forms)
• Support deliverables tracking in Airtable, Google Drive, and Lennd
• Support signage approvals, menu builds, and activation tracking
• Submit partner logos to the marketing/web team
• Ensure brand updates are reflected on websites, mobile apps, and press releases
• Create ticket calculator forms and attach to Ticketing Airtable
• Track Will Call submissions and confirm with the ticketing team
• Coordinate shipment of ticket/credential packets
• Schedule activation and concession calls
• Join calls and take detailed notes for follow-up
• Attach contracts and DPMs in Airtable
• Create and manage Google Drive folders using standard naming conventions
• Maintain billback grids and checklist progress

Preferred Qualifications

• 1-2 years of relevant experience in account coordination, sponsorship support, or event management.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills.
• Solution-oriented and able to maintain a positive attitude under pressure.
• Willingness to travel and work non-traditional hours (nights, holidays, weekends).

Salary is DOE. This role is ideally based in Nashville or Los Angeles. Open to remote.